Fleet Support Specialist bei City of Germantown, TN

About the Department

GENERAL DEFINITION OF WORK:
Under immediate supervision, perform a variety of manual tasks around the vehicle repair shop and parts room to help maintain city vehicles and inventory.

Position Duties

ESSENTIAL JOB FUNCTIONS

1. Administers the City’s Preventive Maintenance Program including processing and updating the Fleet Management PM’s; tracking problems and ensuring compliance.  
2. Manage procurement processes for   inventory, fuel, parts ordering, vehicle wash program, and GPS monitoring.
3. Coordinates the Vehicle Safety Recall Program to ensure that all vendor recalls are processed according to specifications.   
4. Administers the vehicle warranty program:  ensures that all warranty claims are filed and verifies the accuracy of all vehicle/equipment warranty information within the Fleet management automated system.  
5. Coordinates the City’s bodywork program including determination of appropriate vendors for specific body repairs; filing appropriate paperwork with Risk Management for insurance claims; ensuring that repairs are completed according to City standards and preparation of related work orders and vendor purchase orders.  
6. Processes new vehicles and equipment; ensures that new vehicles/equipment meet City specifications; verifies that all the necessary paperwork is received from the vendor; prepares vehicles according to City requirements (asset number graphics, tags, insurance information, etc). 
7. Processes vehicles/equipment for disposal; coordinates vehicle/equipment sales with Fixed Assets; photographs vehicles for sales; removes City related information (tags, logos, asset numbers, etc.); and post vehicles to websites for sale. 
8. Checks in vehicles/equipment, which are being turned in for replacement or other disposition.  
9. Assists in the coordination of the Fleet Management loaner vehicles.   
10. Will maintain Fleet Services stockroom including researching availability, quality, and price of items. Counts inventory items quarterly and during year end closing.  
11. Will maintain fuel inventories and order fuel as necessary for bulk tanks. 
12. Ensures compliance with rules and regulations for underground fuel storage tanks and fuel dispensing systems.   Maintain up-to-date MSDS information and right to know and hazardous material training.
13. Produces monthly fuel issuing/billing and service maintenance billing reports and spreadsheets. 

1. Participates in budget preparation with Fleet Manager and  initiates funds transfers.
2. Assists in payroll completion when Fleet Manager is absent. 
3. Prepares and completes work orders including input into fleet software, files documents in filing system and or computer.  
4. Performs related work as required.

Minimum Qualifications

KNOWLEDGE, SKILLS AND ABILITIES
 

1. Knowledge of modern office practices and procedures utilized in a fleet management operation.
2. Knowledge of Purchasing/Procurement procedures to buy parts, materials, and inventory replenishments.
3. Knowledge of nomenclature and function of a wide variety of automotive equipment and parts.
4. Knowledge of automotive repair/service facilities.
5. Knowledge of and ability to use modern office equipment. 
6. Knowledge of and ability to use  Microsoft/Google applications for spreadsheets,  word documents, etc. 
7. Ability to operate an automated fleet management computer system.   
8. Ability to operate an interagency motor pool service.  
9. Ability to exercise tact and diplomacy when dealing with all levels of personnel.  
10. Ability to keep records and prepare reports.

Other Qualifications

MINIMUM ENTRANCE REQUIREMENTS

Graduation from high school or an equivalent recognized certification; three (3) years of experience in automotive parts inventory, service writing or parts purchasing; or any equivalent combination of related training and experience.

SPECIAL REQUIREMENT

Must possess a valid  driver’s license.