Management Analyst bei City of Westminster, CA

About the Department

Community Development Department
The Community Development Department currently has one vacancy responsible for coordinating the development of the citywide annual budget for the department. This position will assist the Planning, Building, and Housing Divisions in research, policy development & implementation, and management of consultant and vendor contracts.

Class Characteristics
Positions in this classification provide responsible analytical duties and complex staff support to a City department; coordinate, oversee, and participate in assigned service areas, programs, and/or functions within assigned department; participate in policy development and strategic planning; develop, summarize, and maintain administrative and fiscal records; coordinate assigned activities with other divisions, outside agencies, and the general public; and perform related work as required. This classification also performs a wide range of administrative functions and requires the ability to work in a fast-paced environment, respond positively and quickly to changing needs and constructive feedback. Management Analysts are expected to identify best practices, initiate innovative ideas, and embrace opportunities to integrate technology into daily work. The ideal candidates will possess strong report writing, presentation and interpersonal skills.

Position Duties

• Coordinates and performs professional-level work in assigned administrative service areas, programs, and/or functions, such as budget development, administration and analysis, financial analysis, and/or special staff projects for assigned department.
• Assists in developing goals, objectives, policies, procedures, work standards, and administrative control systems for the department to which assigned.
• Participates in and oversees the development and administration of departmental budgets; monitors revenues and expenditures; identifies and recommends resolutions for budgetary problems.
• Plans, oversees, and administers department-specific programs and projects; performs professional-level administrative work in such areas as budget development, financial administration and reporting, grants, purchasing, contract administration, management analysis, public information, and program evaluation.
• Serves as a management liaison to various boards, committees, and citizen advisory groups, as assigned.
• Participates in the development and implementation of new or revised programs, systems, procedures, and methods of operation; compiles and analyzes data and makes recommendations regarding staffing, equipment, and facility needs.
• Collects, compiles, and analyzes information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including complex financial, budget, or administrative issues or questions; prepares comprehensive technical records and reports to present and interpret data, identifies alternatives, and makes and justifies recommendations.
• Conducts surveys and performs research and statistical analyses on administrative, fiscal, and operational problems or issues; monitors legislation and analyzes proposed legislation.
• Serves as a liaison with employees, public, and private organizations, community groups, and other organizations; provides information and assistance to the public regarding the assigned programs and services; receives and responds to complaints and questions relating to assigned area of responsibility; reviews problems and recommends corrective actions.
• Assists in the development and reporting of alternate funding sources and ensures compliance with Federal State, City, and funding agency and City accounting and reporting requirements and applicable laws, regulations, and professional accounting practices.
• Prepares and submits City Council agenda reports and various other commission, committee, and staff reports, resolutions, ordinances, and correspondence regarding assigned activities.
• Confers with other management staff regarding provision of administrative and support services.
• Maintains accurate records and files; develops storage of records and retention schedules.
• Coordinates and organizes community events; represents City to residents in explaining City policies; provides outreach and public education programs to the community.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in the field related to the area of assignment; researches emerging products and enhancements and their applicability to City needs.
• Performs other duties as assigned.

Minimum Qualifications

• Principles and practices of municipal management and government.
• Project and/or program management, analytical processes, and report preparation techniques; municipal programs and other related governmental programs.
• Organizational and management practices as applied to the analysis. evaluation, development, and implementation of programs, policies, and procedures.
• Research and reporting methods, techniques, and procedures including sources of information related to a broad range of municipal programs, services, and administration.
• Applicable Federal, State, and local laws, rules, regulations, ordinances, and organizational policies and procedures relevant to assigned area of responsibility.
• Public relations techniques.
• Principles and practices of contract negotiation, preparation, and evaluation; public agency budget development and administration, and sound financial management policies and procedures.
• Recent and on-going developments, current literature, and sources of information related to the operations of the department.
• Record keeping principles and procedures.
• Modern office practices, methods, and computer equipment and applications related to the work.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• ESRI knowledge is highly desirable.

• Assist in the development of goals, objectives. policies, procedures, and work standards for the department.
• Coordinate and oversee programmatic administrative, budgeting , and fiscal reporting activities.
• Plan and conduct effective management, administrative, and operational studies.
• Conduct research on a wide variety of administrative topics including contract feasibility, budget and staffing proposals, and operational alternatives.
• Analyze, interpret, summarize, and present administrative and technical information and data in an effective manner.
• Understand, interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Effectively represent the department and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations and in meetings with individuals.
• Establish and maintain a variety of filing, record keeping, and tracking systems
• Organize and prioritize a variety of projects and multiple tasks in an effective and timely manner; organize own work, set priorities, and meet critical time deadlines.
• Operate modern office equipment including computer equipment and specialized software applications programs.
• Use English effectively to communicate in person, over the telephone, and in writing.
• Use tact, initiative, prudence, and independent judgment within general policy procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. 

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a four-year college or university with major course work in business or public administration and two years of professional experience in administrative and management analysis; or an equivalent combination of training and experience.

Other Qualifications