Location Admin - Part-Time bei McLean Bible Church

Who We Are: A Bible-based, multiethnic, multi-site church seeking to glorify God by making disciples and multiplying churches among all nations, beginning in greater Washington, D.C.

Job Purpose

The Location Admin provides ongoing administrative support for the Director of Operations of McLean Bible Church, Loudoun. This role supports a wide range of responsibilities and plays a key role in ensuring excellence, alignment, and efficiency across all aspects of MBC Loudoun’s ministry operations. This is a part-time position at 16 to 20 hours per week.

Duties and responsibilities (Essential Functions)

The following items describe some of the ways the Location admin will operate:

1. THE BUILDING/ FACILITY
   • Serve as point of contact for issues related to the building
   • Request work orders to MBC Building Services as needed
   • Communicate with MBC Facilities Staff regarding custodian’s schedule changes or issues
   • Handle incoming mail/deliveries to the building
   • Ensure storage areas are tidy and organized well for ongoing use
   • Handle requests for building usage from members and outside groups

2. PURCHASING, INVOICES AND EXPENSE REPORTS
   • Order supplies for office as needed
   • Maintain supply of worship supplies: communion cups, snacks, response cards, new people packets, etc.
   • Handle receipts and monthly expense reports 
   • Process reimbursements for church members as needed
   • Ensure timely payment of invoices

3. OUTWARD FACING COMMUNICATIONS
   • Ensure the website is accurate and up to date with the latest information 
   • Work with Communications Team to request graphics for projects
   • Post on social media accounts, with input from Director of Operations and Location Pastor 

4. EVENTS AND CLASSES
   • Utilize the MBC Help Desk to request event and class registrations
   • Purchase or order food and supplies for events/classes
   • Ensure the classes and events are set up and cleaned up, with help from Serve Teams

5. MINISTRY PLATFORM
   • Run reports in MP including registration lists, stats on membership, etc.
   • Input / update records in MP
   • Send group emails through MP (eNews, event participant info, etc.) 
      
6.  GENERAL INQUIRIES
   • Serve as the point of contact for general inquiries
   • Be available to receive visitors to the building 
   • Respond to questions that come in via email, website form, or phone calls 

Qualifications

• Must be a “people person” who enjoys working in a fast-paced team environment. 
• Must have demonstrated a gifting for organization and administration.
• Must be passionate about details, accuracy, follow-through and excellence.
• Must be able to manage and prioritize tasks for optimum efficiency.
• Must possess excellent verbal and written communication skills. 
• Must be able to work well with others as an encouraging and supportive team member.  
• Must be able to be joyful and flexible in the midst of constant change.

Working conditions

• Part-Time Position: The Location Admin will either work in the office two 8-hour days per week, or four 4-hour days per week, and may complete up to 4 additional hours of work from home.   The nature of the work may require occasional shifting of hours to evenings or weekends, as well as holidays such as Christmas and Easter.  
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones.

Physical requirements

Must be able to read, speak, and hear. Must be able to effectively communicate both orally and in writing. While performing the duties of this job, the Location Admin is regularly required to sit, talk, hear, walk, bend, kneel, and lift. The Location Admin is required to be able to lift and carry items that can weigh 25 pounds or more for short distances.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.