Manager Accounts Payable bei Century Distribution Systems

Description

OBJECTIVE

The Accounts Payable Supervisor is responsible for all tasks associated with managing the complete Purchasing/Disbursements Cycle. Responsibilities include the processing of vendor invoices, expense reports, managing the credit card, payment processing for multiple divisions, in addition to supervising the day-to-day operations of the Accounts Payable team. A critical responsibility is the ongoing communication with the Manager - Accounts Payable and Treasury (Manager) on the status of the tasks included in this job description as well as maintaining transparency for any other significant matters relating to the Purchasing/Disbursements Cycle.

ESSENTIAL FUNCTIONS AND DUTIES:

• Ultimately responsible for ensuring that all purchases/vendor invoices are valid and have been properly approved.  
• Responsible for verifying the accuracy of all invoices prior to entry into the accounting system. All vendor invoices for all companies must be uploaded/entered to Great Plains (GP) in the most expedient manner.
• Responsible for the accuracy of the data entered in GP by the AP team to include: Invoice #, vendor name, invoice amount and GL codes.
• Responsible for ensuring that all vendor statements, and the Corporate Credit Card Statements are reconciled monthly. Assist in the research to identify and correct discrepancies.
• Ensure that all vendor inquiries are addressed in a timely manner.
• Responsible for the management of the Corporate Credit Card, including the processing of the monthly statement and reconciliation to GP. This entails gathering the supporting documents and approvals, assigning the GL codes to all expenses, and uploading the current monthly activity to GP.
• Assist and oversee the processing of expense reports to ensure proper authorization has been obtained and the expense reports conform to the Corporate Expense Reimbursement Policy.
• Responsible for assisting with the ongoing review of all Accounts Payable processes to ensure that they are scalable with anticipated growth. 
• Responsible for the maintenance and accuracy of Aged AP Trial Balance, as this is a critical report that is relied upon. Any ageing invoices must be brought to the Manager’s attention, and any disputed or unresolved amounts must be cleared up in a timely manner.
• Prepare weekly payment files for Manager review and approval and promptly record and apply all payments.
• Request new vendor setup documents with follow up as needed and work with the AP team to verify the bank details per the internal fraud prevention policy.
• Maintain organized files and documentation to support all AP entries and all payments in accordance with company policy and accepted accounting practices.
• Supervise the AP team to assist in the execution of these job responsibilities. It is imperative that the Supervisor have a full understanding of the status of each task assigned throughout the month.

MONTH-END CLOSING DUTIES:

• Responsible for ensuring that all Vendor invoices/Expense reports are entered before the monthly cutoff.  
• Review the monthly GL distribution for Accounts Payable entries for manual coding errors and make the corrections. Make sure all data entered for the month has been properly reviewed.
• Prepare accrual for any monthly expenses that have been incurred but the vendor invoice has not been received or processed.

OTHER DUTIES:

• Assist the team with the Annual Audit. 
• Support and assist with various accounting projects, reconciliations and other projects that may be assigned.

Requirements

EDUCATION/EXPERIENCE/SKILLS REQUIRED: 

• B.S. in Accounting or related business field
• 5 + years of experience working in Accounts Payable or other areas of an Accounting Department
• Understanding of all operational areas of accounting, financial reporting and month-end closing entries for accruals  
• Working knowledge of US GAAP, especially as it relates to expense accruals
• Experience supervising AP operations
• Advanced EXCEL skills with experience in working with PIVOT tables, LOOKUP and IF commands
• Critical thinking skills and attention to detail are a must
• Strong technical aptitude
• Self-starter that takes the initiative to understand the workflow and processes
• Organized and can manage workflow in a non-structured environment
• Timely/executes to schedule 
• Experience with Microsoft Dynamics GP would be a plus
• Able to communicate clearly
• Strong sense of judgment to raise potential issues to Director of Finance & Accounting when necessary
• Demonstrated teamwork skills
• Strong work ethic and ability to work extended hours when required

ESSENTIAL PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• While performing the duties of this job, the employee is frequently required to talk or hear. The employee regularly is required to stand; walk; use hands to finger, handle, or feel; and reach with hands and arms. 
• The employee is regularly required to sit for long periods of time; on occasion may need to climb or balance; and stoop or kneel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision; distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• The noise level in the work environment and job sites is usually low, applicable to a business office. 

C-TPAT

Century is committed to the Customs Trade Partnership against Terrorism (C-TPAT) program. Century will take all the necessary steps to implement and enhance security throughout our global supply chain. All employees are required to immediately report any anomalies to the Century USA and Asia C-TPAT contacts.

The above is a description of the current essential functions and duties and responsibilities of your position. This document in no way states or implies that these are the only duties to be performed by the employee occupying this position. At the Company’s discretion, these essential functions, duties, and responsibilities may be modified in the future to meet the business needs of the Company.

This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship.