POSITION: Human Resources Assistant
LOCATION: Central Office Administration Building
TIME: Year Round (260 Days); 40 hours/week
REPORTS TO: Chief Financial Officer
POSITION SUMMARY:
The Human Resources Assistant provides administrative support to the district’s human resources and business operations. This position performs a variety of personnel, clerical, and financial-related duties to ensure efficient functioning of payroll, benefits, employee onboarding/offboarding, employee issues and needs, recordkeeping, and compliance with district policies and state/federal regulations.
PERFORMANCE RESPONSIBILITIES:
Post jobs in the District’s job application system and any other outlets for job postings
Assist with the onboarding and orientation process for new hires
Add new hires and process terminations into payroll and timekeeping systems; enroll & terminate benefits
Assist with employee benefit enrollment and changes
Assist with FMLA, Workers Compensation, COBRA, Unemployment, Student Accident Insurance and ACA processes
Assist with summer benefit billings and collections for school-year employees
Assist with employee leaves of absence and absence tracking
Respond to internal HR-related inquiries regarding policies, benefits, and procedures
Assist with monthly insurance invoice reconciliations and payroll records
Maintain confidential personnel files and records in compliance with applicable laws
Rotate files & binders, sort and distribute mail daily, department filing as needed
Backup payroll processor
Other duties as assigned
PERSONAL CHARACTERISTICS:
Should possess the personal characteristics generally recognized as essential for good public employees including integrity, initiative, emotional maturity, dependability, detail-oriented, courtesy, good judgment, problem-solving, and ability to work cooperatively with others.
QUALIFICATIONS:
Ability To:
Pay extreme attention to detail, ability to prioritize tasks and meet deadlines, set priorities & manage time effectively
Possess strong organizational, communication, and interpersonal skills
Maintain cooperative, effective, positive and productive relationships with those contacted in the course of work including co-workers
Maintain confidentiality of records and personal information
Understand and carry out oral and written communications and directions
Develop, maintain, and articulate information using spreadsheets (Excel & Google Sheets)
Work with and understand other Microsoft software programs, several various software programs and technology in general; working knowledge of financial systems, payroll, and human resources processes
Effectively present information and respond to questions from groups of supervisors, employees, vendors, and the general public
Develop and maintain strong working relationships with educational institutions/partnerships
Work with basic mathematical concepts such as fractions, percentages, ratios, and proportions to practical problems
Experience:
Prior job-related experiences, paid or voluntary, with human resources, accounting, customer service and/or office assistant experience
Education:
High School Diploma required; Associate's Degree in business, accounting, or human resources preferred
Background in school business, human resources and/or accounting strongly preferred
WORKING CONDITIONS:
Environment:
Physical Abilities:
Hearing, speaking and seeing to communicate effectively
Ability to reach over shoulders, above head, stoop and bend
COMPENSATION:
Commensurate with experience ($19.83 - $23.19 per hour)
Fringe benefits for the position include health benefits, dental, life, and vision coverage
