Admin Coordinator - Lung Screening Program bei General Physician, P.C.

Join General Physician, P.C.

Are you a healthcare administrative professional looking to take your career to the next level? General Physician, P.C., one of Western New York's most esteemed multi-specialty medical groups, is excited to welcome a dedicated Administrative Coordinator to our new Lung Screening Program! With a competitive salary, comprehensive benefits, and a strong commitment to work-life balance, this is an opportunity you won't want to miss.

Location: Oncology office located in Buffalo General Hospital, but someone who doesn't mind traveling to other offices is preferred.

Position Type: Full-time, Day-Shift Monday-Friday

Why General Physician, P.C.?

• Work-Life Balance: Say goodbye to working nights, holidays, and weekends. No mandated overtime!
• Comprehensive Benefits: Medical, dental, vision, and more.
• Generous PTO: Enjoy your well-deserved time off.
• 401(K) with 3% Employer Contribution: Secure your financial future.
• Employee Discounts: Exclusive deals, including Verizon Wireless.

What you will be doing: The primary purpose of this position is to support the development and growth of the lung cancer screening program through outreach, patient coordination, and logistics, ensuring smooth access to care in collaboration with providers, imaging centers, and clinical staff.

• Conduct outreach to primary care offices and other referring practices to identify and engage eligible patients (typically those with a smoking history who meet lung screening criteria)

• Coordinate and schedule low-dose CT screening days in partnership with imaging centers

• Support shared decision-making visits with APPs and connect patients to smoking cessation resources

• Monitor and track patients with pulmonary nodules to ensure timely follow-up and continuity of care

• Upload patient data, send results letters, and manage communication related to screening outcomes

• Maintain organized systems to ensure annual re-screenings and follow-up appointments are completed

• Help develop workflows and best practices as part of a start-up, research-informed program

• Occasionally support on-site operations at partnering Oncology offices

• Build and maintain collaborative relationships with referring providers and imaging centers

• Deliver exemplary customer service to ensure a positive patient experience across the organization

• Perform other duties as assigned by management

The education and experience you need:

• Education (Minimum Needed): Associate’s degree in a related field (Health Administration, Nursing, Radiologic Technology, or similar) – Required

• Experience (Minimum Needed): Experience in patient care coordination, healthcare administration, or a related clinical support role

• Specialized Knowledge Needed for Performance of Job: Knowledge of EPIC or other electronic medical records (EMR) – Strongly Preferred

• Special Skills: Ability to multi-task, Strong organizational and communication skills, Proficient in data entry and keyboarding

• Other:

  • Background in research coordination or experience in a research-driven environment – Preferred

  • Entrepreneurial mindset and interest in helping build and grow a new healthcare program – Preferred

  • Ability to work independently while collaborating with multiple departments

  • Knowledge of lung cancer screening guidelines and/or smoking cessation programs – Preferred

Join General Physician, P.C., and make a difference in the lives of patients while advancing your career!

* The pay range listed is a good faith determination of potential base compensation that may be offered to a successful applicant at the time of posting. When determining pay, several factors will be considered including but not limited to location, specialty, service line, years of relevant experience, education, professional credentials, internal equity, and budget. #IND123