Court Recorder/Technology Specialist bei Ottawa County, MI

About the Department

Under the supervision of the Trial Division Director, creates and maintains a verbatim permanent record of court proceedings using digital audio and video recording methods. Prepares official transcripts of court proceedings.   Must be certified in accordance with MCR 8.108.  Acts as liaison between courtroom technology users, Information Technology Department, and equipment vendors. Maintains courtroom technology manual and provides instruction to judges, court staff, and attorneys, as needed.  Ensures the integrity of court recording technology and evidence presentation technology, including the establishment of daily monitoring processes.  Provides support to judges and court administration regarding confidential matters.  Performs general clerical duties, as assigned.

This is a full-time, benefitted position working Monday - Friday, 8:00 am to 5:00 pm at the Grand Haven Courthouse located at 414 Washington Ave, Grand Haven, MI 49417.

Position Duties

The essential functions of this position include, but are not limited to, the following:
  

1. Creates verbatim records of all court proceedings using computerized or recording methods. Prepares official verbatim transcripts of court proceedings.
2. Assists judge with case files in the courtroom.
3. Prepares confidential documents; maintains confidential files and records and ensures the integrity of confidential materials.
4. Provides back-up regarding sensitive and confidential matters (e.g., payroll, leave requests) in the absence of the Trial Division Director.
5. Prepares transcripts for matters on appeal and other proceedings, as ordered.
6. Monitors operational effectiveness of courtroom technology and provides training, as necessary, regarding new or modified applications.
7. Acts as liaison between the court, county IT staff, and courtroom technology vendors.
8. Assists customers on the phone and at the counters, explaining court policy and procedures.
9. Schedules court proceedings prepares Notices to Appear and Proofs of Service.
10. Reviews orders drafted by attorneys/parties for accuracy, completeness, and compliance with appropriate court rules and statutes; obtains judicial signatures or explains required procedures for obtaining judicial approval.
11. Performs other Court Clerk, ADR Clerk, or Felony Collections Clerk duties, as assigned.
12. Performs other related duties as assigned.

Minimum Qualifications

Completion of board-approved workshop or course of study as required by MCR 8.108(G)(3)(b) and (d).  Post-secondary training in courtroom technology; Associate's Degree in business information systems, legal secretarial, or other relevant field, and two years of progressively responsible experience in the legal profession; or equivalent combination of education and experience.  Bachelor's degree in business administration, technology or legal studies preferred.
 
Licenses and Certifications:
Must be certified by the State of Michigan as a Certified Shorthand Reporter or a Certified Electronic Recorder within 6 months of employment.

Other Qualifications

Required Knowledge and Skills: 

1. Working knowledge of Michigan Court Rules.
2. Working knowledge of court administrative procedures and practices.
3. Thorough knowledge of civil and criminal, domestic relations, and Friend of the Court processes.
4. Excellent knowledge of legal terminology.
5. Excellent knowledge of court recording protocols and requirements and the proper use of court recording equipment.
6. Excellent working knowledge of courtroom technology.
7. Excellent interpersonal and human relations skills.
8. Excellent time management and organizational skills.
9. Fast and accurate keyboarding skills.
10. Excellent knowledge of privacy requirements related to court records.
11. Understanding of strict confidentiality requirements.
12. Excellent presentation skills.
13. Excellent knowledge of the Michigan Court Reporters Manual and court recorder requirements.