Accounts Payable Representative bei QuartoUS

Position Specifications

Key Results Areas

• Review and route invoices through the appropriate approval channels.
• Ensure payment terms align with vendor agreements and proper general ledger (GL) coding is used for accurate expense reporting.
• Accurately enter invoices into the accounts payable system in a timely manner.
• Respond promptly to vendor inquiries and resolve discrepancies professionally.
• Reconcile vendor statements monthly and research any outstanding issues.
• Review invoices for internal notes, memos, and special instructions.
• Close the AP module at month-end by balancing and processing transactions.
• Process scheduled payments as well as off-cycle payments upon request.
• Reimburse employee business expenses promptly, ensuring all appropriate approvals are received.
• Maintain and improve recordkeeping systems for AP documentation.
• Provide supporting documentation for asset and liability invoices to the general ledger accountant during month-end close.
• Forward all contract-related advance payments to the royalty accountant and document payment numbers to prevent duplicate payments.
• Assist in coordinating check, ACH, and wire transfers with the cash management team to support accurate cash flow reporting.
• Process payments received for accounts receivable deposits and maintain control balances.
• Perform other duties as assigned.

Education & Experience

• Associate degree in Accounting or equivalent coursework required.
• Minimum of 2 years of experience in accounts payable or a related accounting function.

Skills & Abilities

• Strong understanding of accounts payable principles and general office practices.
• Familiarity with general ledger accounts (assets, liabilities, expenses, and income).
• High level of accuracy and attention to detail when entering numerical data.
• Effective communication and problem-solving skills.
• Ability to manage time effectively and meet deadlines in a fast-paced environment.

QuartoUS is an equal opportunity employer; M/F/D/V are encouraged to apply. Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits & generous paid time off.

All applicants should be authorized to work in the United States. Quarto does not offer sponsorships.