Executive Assistant to the COO & CFO bei The Entertainment Community Fund (formerly The Actors Fund)

The Entertainment Community Fund (formerly The Actors Fund), a nationwide human services organization that helps all professionals in performing arts and entertainment, seeks an Executive Assistant to provide high-level administrative support to the Chief Operating Officer and Chief Financial Officer. This position currently operates on a hybrid schedule with the expectation of working four (4) days per week in our Times Square office. 

RESPONSIBILITIES

The Executive Assistant to the COO and CFO will be responsible for preparing and editing correspondence, presentations, reports, and other documents on behalf of leadership, as well as serving as a liaison between the COO/CFO and internal staff, board members, and external stakeholders. This position will also provide administrative support to annual strategic and business planning processes.

The Executive Assistant will coordinate and prepare applications for risk management insurance, various business licenses, and permits. In addition, this position will maintain the Board management system and serve as a backup to the Executive Assistant to the President & CEO to manage logistics for board and committee meetings.

MINIMUM QUALIFICATIONS

• Bachelor’s degree required
• 5+ years of experience in nonprofit organization preferred
• Strong organizational, project management, and time management skills
• Excellent written and verbal communication skills
• Demonstrated ability to handle sensitive and confidential information with discretion
• Self-directed, organized, ability to prioritize and capable of handling multiple, complex projects
• Proficiency in MS Office suite and Zoom

ADDITIONAL REQUIREMENTS 

• Notary Public in the state of New York

ABOUT THIS POSITION

This is a full-time hourly position based in the Entertainment Community Fund’s National Headquarters Office in Times Square, New York City. The Entertainment Community Fund offers a competitive salary, as well as a comprehensive benefits package, including: choice of multiple health plans, dental plan, voluntary vision, flex and dependent care plans, employer-paid life and long-term disability insurance, supplemental life and disability, 401(k) plan with generous employer match, tuition reimbursement, generous paid time off and Wage Works commuter benefit.  

TO APPLY

Apply online at www.entertainmentcommunity.org/careers.  A complete application will include a resume, cover letter and salary expectations.  

ABOUT THE ENTERTAINMENT COMMUNITY FUND

The Entertainment Community Fund is a national human services organization that fosters stability and resiliency, and provides a safety net for performing arts and entertainment professionals over their lifespan. Through offices in New York, Los Angeles and Chicago, The Fund serves everyone in film, theatre, television, music, opera, radio and dance with programs including social services and emergency financial assistance, health care and insurance counseling, housing, and secondary employment and training services. 

For more about the Entertainment Community Fund, please visit: www.entertainmentcommunity.org.

The Entertainment Community Fund is an Equal Opportunity Employer. Built into the value statement of the Entertainment Community Fund is a commitment to embrace diversity and seek equity, inclusion and dignity for all. We celebrate our differences and strive to cultivate an environment of mutual respect.