Sr. Secretary, Office of Student Housing bei Bowling Green State University, OH

About the Department

Provides support to a department, group or individual(s). Relieves supervisor of non-routine administrative tasks. Researches, gathers information and prepares reports. Assists with the preparation and maintaining of department budgets.

Position Duties

• Serves as receptionist. Greets and directs visitors, students, staff and faculty. Answers department phone. responds to inquiries and/or redirects calls as appropriate.
• Prepares and/or transmits written correspondence (i.e., handouts, exams, reports, mailing lists) through e-mail, fax or hard copy. Oversees incoming and outgoing mail.
• Maintains office equipment and troubleshoots issues. Oversees the department's computer needs, including the maintenance and requesting of computer software and hardware.
• Manages database systems. Maintains confidential files. Compiles, enters, retrieves and maintains information in database systems. Queries databases and runs reports.
• Interviews, hires, trains and evaluates student assistants. Coordinates work schedules. Prepares alarm code requests and orders keys as needed. Approves students' time.
• Downloads and reconciles budget reports. Provides information for the preparation of annual reports. Reconciles P-card transactions. Prepares check requests.
• Maintains inventories and orders supplies and books as needed.
• Schedules and coordinates meetings and special events. Maintains department conference room calendar. Makes travel arrangements and prepares travel and business entertainment reimbursement.
• Works on special projects as needed.
• May register students for courses specific to department. Runs department reports as needed.

Other Qualifications

Knowledge, Skills, and Abilities: 

• Knowledge of basic mathematical skills
• Knowledge of basic reading skills
• Ability to carry out verbal and/or written instructions
• Ability to effectively communicate, verbally and written
• Detailed-oriented and highly accurate
• Ability to work in changing environment
• Ability to work effectively in a team environment
• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
• Ability to coordinate or lead others in accomplishing work activities
• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
• Ability to query, run reports and modify data in financial systems
• Ability to access and maintain document imaging systems, including scanning and filing documents
• Ability to operate computers and peripheral equipment such as printers
• Ability to draft office correspondence

Required Documents to Upload to Application:  Cover Letter and Resume

Deadline to apply:  The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by  September 10, 2025.    

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.