Grant Contract Administrator bei City of Jacksonville, FL

About the Department

Are you looking for a position with a work/life balance? Do you want to earn four (4) weeks off during your first year of employment? Do you want low and no cost health insurance options? If you answered “yes” to any of these questions, you need to complete your application now. Work for the city you love!!!

The Parks, Recreation and Community Services Department is actively seeking a Grant Contract Administrator.

Did you know as a City of Jacksonville employee, you would also have twelve (12) paid holidays and a personal leave day as well? In addition to health insurance, dental, vision, life insurance and flexible spending plans are also available. City of Jacksonville employees are also eligible for Federal Student Loan Forgiveness after ten (10) years of public service and on-time payments.

This is professional work administering and monitoring the contract and subcontracts of a grant and ensuring that providers receive payment for services rendered. Work requires a basic understanding and application of the theories, principles, and practices of contract management and financial analysis usually gained through degree granting schools, or an equivalent level of practical knowledge gained through experience. Contacts with others require skills of persuasiveness, assertiveness, and sensitivity to others point of view that are required to influence behavior, change an opinion, or turn a situation around.  The work is standardized in that tasks are covered by substantially diversified procedures and specialized standards, and because of the changing priorities, or different situations, incumbents have the latitude to consider which of the many procedures or standards should be followed and in what sequence. The work involves differing situations requiring use of judgment in search for solutions or new applications within ones' known experiences. Work is performed mainly in an office environment. Operates a motor vehicle and standard office equipment such as personal computers. Physical demands are minimal but may occasionally require lifting and moving objects of up to 20 pounds. Work is performed under limited supervision wherein the work assignments are varied, and the worker plans and organizes the work, and determines priorities based on established procedures, practices, and precedents.

Position Duties

• Collects, reviews, and facilitates payment for services provided.
• Provides technical assistance to providers.
• Establishes and maintains record keeping systems including spreadsheets and other software applications to track and evaluate program statistics.
• Collects and analyzes data for making funding recommendations.
• Conducts monthly meetings with sub recipients and case management supervisors to resolve fiscal and programmatic issues involving service delivery.
• Attends meetings to provide or clarify information, facilitate processes, resolve problems, or to represent superiors in important administrative matters.
• Prepares correspondence, compiles data, and prepares technical, strategic, and annual reports. 
• Compiles and interprets data, statistics, demographics, and other program information.
• Creates and maintains office filing system.
• Recommends, interprets, and implements federal, state and city laws, rules, regulations, policies, practices, and procedures.
• Assists in grant writing.
• Operates standard office equipment and personal computer utilizing word processing and spreadsheet applications.
• Demonstrates proficiency in the City of Jacksonville’s competencies.
• Performs related duties as required.

Minimum Qualifications

• Knowledge of the theories, principles and practices of contract management and financial analysis.
• Knowledge of administrative techniques and procedures.
• Knowledge of federal, state and city laws, rules, regulations, policies, practices, and procedures as it relates to grants.
• Knowledge of contract administration practices and principles. 
• Knowledge of principles of customer service. 
• Skill in researching, compiling, and analyzing data.
• Skill in researching, analyzing, interpreting, and applying related federal, state, and local laws, rules, and regulations. 
• Ability to interact with diverse populations.
• Ability to communicate effectively verbally and in writing.
• Ability to develop and make presentations before large groups.
• Ability to operate standard office equipment such as personal computers and utilizing word processing and spreadsheet applications.  
• Ability to perform mathematical calculations. 
• Ability to collaborate effectively with others. 
• Ability to work independently. 
• Ability to operate a motor vehicle.

Other Qualifications

• Six years of education and/or experience in contract management, finance, public administration, or grant management.   
• Bachelor’s degree is preferred.

LICENSING/CERTIFICATION/REGISTRATION: 

• A valid driver's license is required prior to appointment and must be maintained during employment in this class.  
• Must qualify for prior to appointment, obtain and maintain during employment in this class, a City of Jacksonville Public Driver Certification. 

A FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov. Work history is required for all employment/volunteer work in which qualifications are being based. When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.   

The application system works best with Google Chrome or Edge with Chromium web browsers. Please try to apply using one of these browsers. To ensure you receive email notifications, be sure to make “[email protected]” a trusted sender. You may also track the status of your application and see notifications by logging into your account. For further information regarding the application process please refer to the Frequently Asked Questions on the website.

Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference.

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within sixty (60) calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs

Attention: Veterans’ Preference Coordinator

11351 Ulmerton Road, Suite 311-K  

Largo, FL 33778-1630 

Email: [email protected]

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