Clerical Assistant - NextUp bei College of the Sequoias Community College District, CA

About the Department

Under the direction of the EOPS/CARE/NextUp Director, the Clerical Assistant will perform a variety of clerical duties within the NextUp/EOPS department including the interpretation, application and modification of existing procedures and methods; type, file, maintain records and provide information and assistance regarding programs, procedures and activities of assigned program or office.  The NextUp Clerical Assistant will also assist NextUp and EOPS students with questions, provide support for the NextUp computer lab/center, and be able to work independently and/or as a team member.

This position is assigned to the Visalia Campus, Full-Time 12-month position. 

Monday – Friday, 7:45 a.m. – 4:45 p.m.

May require some occasional evening coverage

Initial placement is at $50,170.

Position Duties

Job duties of the NextUp Clerical Assistant include:

• Perform a variety of clerical duties in support of an assigned program or office; type, file, process mail, answer phones and maintain records as assigned.
• Maintain a variety of records, files and logs; sort, classify and post information and documents; prepare new file folders according to established guidelines.
• Type a wide variety of materials from rough drafts or oral instructions; distribute as appropriate.
• Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms; list, abstract or summarize data.
• Review documents for accuracy and completeness so they conform to standards.
• Greet students, visitors and others, and provide information and assistance regarding programs, procedures and activities of assigned function or area; provide forms and assistance in their completion as appropriate.
• Utilize the District’s integrated software in performing the required duties of the position.
• Operate a variety of office machines and equipment including typewriter, copier, computer terminal, fax, and telephone.
• Assist students with a variety of information and materials in support of an assigned program and general College information.
• Receive, open and distribute mail.
• Perform related duties as assigned.

Minimum Qualifications

Minimum Qualifications (Education & Experience):

Any combination equivalent to:

• Graduation from high school.
• Formal computer training.
• One year of clerical experience.

Working Conditions
 Environment

• Office environment.
• Constant interruptions.

Physical Abilities

• Ability to hear and speak to communicate with students/public.
• Ability to see to read documents.
• Ability to sit and stand for extended period of time.
• Ability to reach in all directions.
• Ability to lift moderately heavy objects.
• Dexterity of hands and fingers to operate a computer and office equipment

 Knowledge and Abilities
 Knowledge of:

• Basic policies, procedures and activities related to an assigned program or function.
• Operation of standard office machines and equipment.
• Basic word processing skills.
• Modern office practices, procedures and equipment.
• Record-keeping techniques.
• Telephone techniques and etiquette.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Interpersonal skills using tact, patience and courtesy.

Ability to:

• Perform a variety of clerical duties in support of an assigned program or office.
• Operate a variety of office machines and equipment including typewriter, copier, computer terminal, Dictaphone, telephone switchboard console and postage meter as required.
• Complete assignments with minimal supervision.
• Demonstrate sound judgment in the application and interpretation of existing methods and procedures.
• Type at 40 words net per minute from clear copy.
• Learn to interpret, apply and explain rules, regulations, policies and procedures.
• Establish and maintain cooperative and effective working relationships with others.
• Maintain records and prepare reports.
• Understand and follow oral and written directions.
• Communicate effectively both orally and in writing

Other Qualifications

To be considered applicants must submit ALL of the following required material before or by the filing deadline:

• An online job application.
• Letter of interest, which addresses how the applicant’s experience and/or education enables him/her to be able to perform the job duties.
• Resume
• Unofficial copies of transcripts of all college/university work.  Official transcripts required upon employment. Note: Applicants who have completed college or university course work at an institution outside of the United States that is not a post-secondary institution accredited by an accreditation agency recognized by either the US Department of Education or the Council on Higher Education Accreditation (CHEA) must obtain a complete evaluation of foreign transcripts, degrees, and other relevant documents by either NACES or AICE.

Recruitment Analyst: Nancy Yanes 559-737-4886 or [email protected]

College of the Sequoias does not sponsor H-1B Visas 

The Sequoias Community College District is an equal employment opportunity employer committed to prohibiting unlawful discrimination, harassment, including sexual harassment, intimidation, and bullying based on actual or perceived race, color, ethnicity, national origin, immigration status, ancestry, age (40 and above), religious creed, religion, political belief or affiliation, gender, gender identity, gender expression, genetic information, mental or physical disability, sex, sexual orientation, marital status, pregnancy or parental status, childbirth, breastfeeding/lactation status, medical condition, military and veteran status, or association with a person or a group with one or more of these actual or perceived characteristics.