Fiscal Specialist bei University of Hawaii

POSITION SUMMARY

Duties to be carried out via position established via UH Cancer Center employment. UHP employment being established to allow for inclusion in UHP’s HIPAA workforce. 

ESSENTIAL JOB DUTIES AND FUNCTIONS

• Serves as the fiscal officer for the Clinical Trials Office (CTO).
• Performs financial services such as ensuring compliance with university policies and procedures and state and federal rules and regulations.
• Responsible for fiscal accountability and documentation of procurement/acquisition, receipt, and issue records.
• Assist in preparation of budgets for research projects and program proposals, including obtaining information from various researchers on the detailed budgets.
• Oversees the day-to-day management of contracts and grants, including personnel, purchasing and disbursements, maintains accurate and timely records, and regularly produces reports on the financial status of various fund sources.
• Provides training to program personnel regarding fiscal procedures and assists in implementation of new procedures.
• Builds an OnCore finance calendar for the industry sponsored trial in collaboration with the Clinical Trial Management System team.
• Leads and facilitates the sponsored trial budget build in collaboration with the sponsor, University of Hawaii-Office of Research Services (ORS), clinical venues, and University Health Partners of Hawaii (UHP) finance team.
• Certifies availability of funds and propriety of expenditure on all documents initiated against the organizational funds which includes general funds, facilitating service funds, federal funds, private funds, revolving funds and University of Hawaii Foundation (UHF) funds.
• Works as a team member to identify, coordinate, and evaluate problems.
• Analyzes situations, makes inquiries and provides recommendations to program staff regarding administrative, fiscal and personnel issues; works with program staff to implement solutions.
• Prepares reports and other requests from UH Cancer Center, University of Hawaii and State of Hawaii offices as directed by the CTO Medical Director.
• Initiates, processes, reviews, maintains, reconciles and audits fiscal transaction reports, forms, requests, fiscal journals and records in accordance with federal, state, University, and UHF requirements.
• Provides technical advice and assistance to CTO Medical Director, Translational and Clinical research faculty, project personnel and administrative staff on matters relating to financial, property and personnel matters and the applicable regulations governing each.
• Responsible for oral and written communications, exercising tact, diplomacy, and good judgment in relations with others.
• Coordinates proper and timely transfers of personnel between accounts; advises PIs when transfers are necessary due to funding requirements; ensures that transfers are accurately reflected; prepares necessary corrections on a timely basis.
• Establish proper accounts and perform other administrative tasks when new projects and programs are awarded. 
• Judgments are recognized as sound, accurate, and knowledgeable and are generally accepted and followed after general review. Efforts have impact on direction, accomplishment of goals, and schedules of projects.
• Work is expected to be technically thorough, creative, correct, and reliable, and result in the development of technically sound products, judgments, studies, recommendations, and documentation.
• Recommends constructive ideas to increase the efficiency, effectiveness, and productivity within a specialty area.
• Develops, defines, and applies new and improved techniques, strategies, and original methods to the solution of important problems in the specialty area.
• Originates plans, techniques, and/or procedures to apply existing knowledge to ideas, analyses, projects, or tests and evaluations.
• The incumbent works independently without close supervision and performs most assignments with instructions as to the general results expected.
• Guidance is given on unusual or complex problems and procedures as needed. The incumbent's supervisor is kept informed of general plans and progress of work.
• Reviews the work of others and/or provides training to others in area of expertise. Refers matters of policy to supervisor.
• May review the work product from specific task assignments of other professional, clerical, technical personnel and/or student assistants
• Complies with all legal requirements and company policies.
• Performs all other duties as assigned.

QUALIFICATION REQUIREMENTS

Education/Training/Experience

Minimum:

• Possession of a baccalaureate degree in business administration, accounting or related field
• 3 year(s) of progressively responsible professional experience with responsibilities for financial accounting or cost accounting; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Skills Knowledge

Minimum: 

• Considerable working knowledge of principles, practices and techniques in the areas of financial accounting or cost accounting as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.
• Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with financial accounting or cost accounting.
• Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.
• Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.
• Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.
• Demonstrated ability to operate a personal computer and apply word processing software.
• If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

Preferred:

• Extensive experience with federal regulations pertaining to administering federal grants, contracts and cooperative agreements and with applicable state regulations.

BENEFITS  

• Retirement plan with 3% dollar-for-dollar company matching contributions  
• Employee assistance program (EAP)  
• Pet insurance with competitive premium rate  

UHP is an EEO/AAP Employer.