Accounting & Compliance Manager bei Shepherd Financial

Description

About Shepherd Financial

Shepherd Financial is an independent firm, utilizing a thorough and highly efficient team approach to retirement plan consulting and wealth management. Our mission is helping people and companies thrive through empowered financial solutions. For businesses, we guide retirement plan committees and employees through processes that prioritize education, engagement, and cost-effective solutions. For individuals and families, we create strategies to help our clients grow, protect, and transfer their assets. Our vision is to grow in a meaningful way, becoming a nationally recognized name as a trusted financial partner and industry leader.

While we are proud of the work we do, it is clearly fueled by the team we have built. It is evident our team structure and environment set us apart in this industry. Each Shepherd Financial team member is invested in the well-being of others, offering support and assistance in any way possible. We genuinely care for one another, and that ultimately extends to every client we serve.

Our Core Values

• Integrity: We thoughtfully serve our clients and one another with trusted, dedicated, and highly responsive care. 
• Service:  We regularly and generously share our time, expertise, and money to positively impact the well-being of our clients, community, and one another.
• Empathy:  We genuinely value people, honor their unique experiences and capabilities, and create inclusive, collaborative environments.
• Innovation: We are engaged and passionately curious, generating creative and flexible solutions for our clients and team.
• Quality: We provide consistent service and resources, offering unmatched value and accountability to our clients and the financial industry.
• Growth: We intentionally seek opportunities to learn, develop, and flourish, emphasizing individual and team health.

Position Description

The Accounting & Compliance Manager is responsible for managing payroll, financial transactions, compliance activities, and employee onboarding support. This role ensures the firm’s financial records are accurate, regulatory requirements are met, and employees are properly set up in HR systems. The position requires strong attention to detail, integrity, and the ability to manage sensitive information with discretion. 

Requirements

Role Objectives

The Accounting & Compliance Manager ensures the accuracy and timeliness of payroll, financial transactions, and advisor compensation records, while also supporting compliance processes for the firm and its advisors. This role plays a key part in maintaining regulatory requirements, tracking licensing and continuing education, and ensuring all financial reporting is complete and reliable. In addition, this role supports employee onboarding and offboarding by managing HRIS setup and benefits administration, and assists with operational and office needs to keep processes running smoothly across the firm. Success in this role is measured by the accuracy of financial records, adherence to regulatory standards, timely execution of payroll and compliance tasks, and reliable support to both employees and leadership. 

Core Responsibilities

Financial Management & Reporting

• Record and reconcile all financial transactions using QuickBooks Online and other firm systems
• Track revenue by client and vendor; ensure all payments, receipts, invoices, and deposits are recorded accurately
• Process payroll semi-monthly, including advisor incentive and bonus compensation, ensuring accuracy and timeliness
• Reconcile bank and credit card statements monthly
• Compile and analyze financial data to support leadership reporting and decision-making
• Assist with preparing quarterly and annual tax forms and other required financial reports

Compliance Administration

• Partner with the Chief Compliance Officer to address day-to-day compliance needs for the firm and advisors
• Utilize RIA in a Box to manage firm compliance activities and reporting requirements
• Coordinate advisor licensing, continuing education, and maintenance of insurance, securities, and industry designations
• Maintain records for firm signatures, designations, and regulatory filings

Employee Onboarding, Offboarding, and HRIS Support

• Coordinate onboarding and offboarding processes, including HRIS setup, benefits enrollment, and payroll changes
• Ensure new hires receive and complete all required benefits and compliance paperwork
• Submit new hire benefit information to relevant carriers and maintain accurate records

Operational Support

• Provide support to other departments for investment and retirement plan meetings and events when needed
• Assist with preparing financial or compliance-related materials for internal stakeholders
• Ensure documentation and processes align with internal policies and regulatory standards
• Support general office operations by assisting with minor tasks such as keeping shared spaces tidy, monitoring supplies, coordinating orders, and managing shipping labels and printing needs

Position Expectations

• Bachelor’s degree in accounting, finance, human resources, or a related field preferred
• 3+ years of experience in payroll, bookkeeping, or financial operations, preferably within a professional services or financial firm
• Proven bookkeeping experience with a solid understanding of accounts payable/receivable principles
• Strong proficiency in QuickBooks Online and Microsoft Excel; experience with HRIS (Paylocity preferred)
• Exceptional attention to detail and accuracy in financial and compliance-related work
• Strong organizational and problem-solving skills with the ability to manage multiple responsibilities and deadlines
• Effective written and verbal communication skills with a high level of professionalism and discretion
• Ability to handle sensitive and confidential financial and employee information responsibly
• Compliance with Shepherd Financial’s internal policies
• Begin each business day no later than 8:30 AM
• Adhere to Shepherd Financial’s Work From Home policy by working in the office four days per week and remotely one day per week, unless otherwise approved 

Compensation and Benefits

• Salary plus firm wide revenue sharing program and discretionary year-end performance bonus
• Incentive-based salary enhancement for referrals of new annualized recurring revenue from either retirement plans or wealth management
• Paid time off (Holidays, PTO, Volunteer days), 401(k) match, and medical, term life, and disability insurance 
• Additional benefit options: dental, vision, voluntary life, critical illness and accident, LifeLock
• Financial support for professional accreditation/license fees and continuing education