Human Resource Associate bei Knox College

Job Description

Purpose: 

The Human Resources Associate is responsible for providing assistance to all employees (including staff, faculty and student employees) of Knox College. This position handles walk-in requests and serves as the initial point of contact for all employees on general human resources issues. The Human Resources Associate will be responsible for assisting other senior staff in human resources with benefits, leaves, and other human resource related functions. 

Summary of the position:

Manage HR Department email account and college-wide personnel related correspondence, serve as first point of contact for employees and others who call or walk into the department, create documents and worksheets to be used throughout the department to track processes, communicate, etc., and provide overall support to all employees of the HR Department.

Key Responsibilities: 

1. Maintain HR Department email, databases, Shared Drives and any other tracking software or documents.
2. Prepare for HR Department meetings by creating agendas and preparing minutes.
3. Provide support and communication to applicants (both employees and student workers) who have been approved to be hired.  As needed, also provide support to the Sr. HR Coordinator and HR Generalist during the recruitment process.
4. Process new hire onboarding documents and communication including I9 documentation, IT requests, scheduling start dates, new hire orientation, etc.
5. Plan and administer New Hire Orientation including, but not limited to, onboarding, communication, scheduling, and following procedures.
6. Track and process benefit enrollments including retirement, health and COBRA and assist with Open Enrollment annually.
7. Provide support to the HR Generalist with regard to student employment.
8. With the assistance of the student worker, provide employment verification as needed.
9. Department and employee expense reimbursement tracking and submission.
10. Submit and track HR supply orders.
11. Work with the AVP of HR to coordinate special Employee Recognition Programs/Initiatives.
12. Complete Federal Student Loan Forgiveness forms as well as any other forms that require personnel related information as submitted by our employees.
13. Manage and track union attendance points system.
14. All other HR department and job-related responsibilities as needed.

Disclaimer 

The above information is intended to describe the general nature and level of work being performed by people assigned to this position. It is not intended to be an exhaustive list of responsibilities, duties and skills required of personnel so classified. Other duties may be assigned at the discretion of the leadership, director, or manager.

Knowledge, Skills, and Abilities: 

• 2-5 years HR job-related experience required; Associate degree preferred.
• Proven ability to create documents, spreadsheets and/or databases used to track processes and procedures.
• Proven skills in communication and organization.
• General knowledge of employee benefits and HR-related policies, procedures, and handbooks; proven experience with these topics a plus.

Minimum Education Required:  

• High School Diploma required, Associate degree preferred.

Minimum Experience Required: 

• 2-5 years HR job-related experience required.

Minimum Licenses/Certifications Required: 

• HR related certification a plus

Additional Qualifications: (Preferred qualifications) 

N/A

Notice of Non-Discrimination

In keeping with its commitment to equal rights since it was founded in 1837, Knox College particularly welcomes applications from members of underrepresented groups. Knox College does not discriminate on the basis of sex, pregnancy, gender identity or expression, race, color, creed, national or ethnic origin, religion or religious affiliation, sexual orientation or preference, age, marital or family status, disability, veteran status, or other status protected by applicable federal, state, or local law in admission, financial aid, employment, athletics, or any other aspect of its educational programs or activities. In addition, Knox College is prohibited by Title IX of the Education Amendments of 1972 and its accompanying regulations from so discriminating on the basis of sex. 

The College official responsible for coordinating compliance with this Notice of Non-Discrimination is the Director of Title IX and Civil Rights Compliance. Any inquiries regarding Title IX or the College's policies that prohibit discrimination and harassment should be directed to the Director of Title IX and Civil Rights Compliance identified below. The coordinator will be available to meet with or talk to students, staff, and faculty regarding issues relating to this Notice of Non-Discrimination and the College’s policies and procedures.

Director of Title IX and Civil Rights Compliance

Old Jail 12 | Campus Box K-209

337 South Cherry Street

Galesburg, IL 61401

Phone: 309-341-7751

Email: [email protected]

Inquiries about the application of Title IX to Knox may be referred to the Director of Title IX and Civil Rights Compliance, the United States Department of Education’s Assistant Secretary for Civil Rights, or both. Individuals may also contact the U.S. Department of Education's Office of Civil Rights for additional information.

Office for Civil Rights

U.S. Department of Education-Chicago Office

500 W Madison St., Suite 1475

Chicago, IL 60661-4544

Phone: 312-730-1560

Email: [email protected]

Inquiries regarding the College’s policies regarding the Americans with Disabilities Act of 1990 (“ADA”), or Section 504 of the Rehabilitation Act of 1973 (“Section 504”) should be directed to either the Human Resources Manager or Director of Disability Support Services identified below.

For Employees:

Human Resources Department

Administrative Services Bldg | Campus Box K-200

368 South Prairie

Galesburg, IL 61401

Phone: 309-341-7543

Email: [email protected]

For Students:

Director of Disability Support Services

Stephanie Grimes

Umbeck Science and Math Center E111 | Campus Box K183

340 South West Street

Phone: 309-341-7478

Email: [email protected]