Office Services Supervisor bei County of Humboldt, CA
County of Humboldt, CA · Eureka, Vereinigte Staaten Von Amerika · Onsite
- Professional
- Optionales Büro in Eureka
About the Department
This is a County of Humboldt job position, however the job application is submitted through Merit System Services. To apply for this position, click on this link to the Merit System Services website. If the link is not working for you, go tohttps://www.governmentjobs.com/careers/MSSand search for positions in Humboldt County to submit your application for this job.
Under direction, supervises office support staff and activities in either a single specified or multiple related office support areas; provides difficult, technical or specialized office support to various County offices; performs related work as assigned.
DISTINGUISHING CHARACTERISTICS
This is the first full supervisory level in the office support series, responsible for planning, organizing, supervising, reviewing and evaluating the work of a group of office support employees. The work also includes performance of difficult, technical, complex or specialized office support work.
Position Duties
- Supervises and directs office support staff and activities, either directly or through subordinate lead staff.
- Plans, schedules and assigns office support work such as drafting correspondence, typing, word processing, reception, filing, recordkeeping, report preparation, fiscal recordkeeping and similar clerical processing activities.
- Participates in the hiring of assigned staff, recommending selection for management approval.
- Trains assigned staff in general office and County procedures and specific departmental and unit policies and procedures.
- Evaluates employee performance, counsels employees, and effectively recommends initial disciplinary action and other personnel decisions.
- Determines work schedules and authorizes leaves, ensuring the effective, efficient and timely completion of all work.
- Provides input into the budget and goal setting processes for the unit.
- Performs complex, technical, difficult and/or specialized office support work related to the department to which assigned.
- Ensures that office administrative details, such as supply inventory, equipment purchase and maintenance, board, commission and committee support and relief coverage are attended to; operates standard office equipment.
- Answers inquiries, provides information and resolves complaints from the public or County employees
- regarding the function and activities of the work unit that requires the use of judgment and the interpretation and application of policies, rules and procedures.
- Develops, recommends and implements improved operating procedures, forms and work processes.
- Researches and compiles operational and statistical data and information from varied sources; maintains records and prepares special and periodic reports.
Minimum Qualifications
Knowledge of:
- Supervisory principles and practices, including work planning, scheduling, review, evaluation and employee training and discipline.
- Policies, procedures and terminology related to the department or function to which assigned.
- Applicable laws, ordinances, rules and regulations.
- Office administrative practices and procedures, including records management and the operation of standard office equipment.
- Business arithmetic, including percentages and decimals.
- Business letter writing and the proper form for typed materials.
- Correct English usage, including spelling, grammar, and punctuation.
- Business data processing principles and the use of word processing or personal computing equipment.
Skill in:
- Planning, assigning, supervising, reviewing and evaluating the work of others.
- Training others in work procedures.
- Reading, interpreting and applying rules, policies and procedures.
- Organizing, researching and maintaining office files.
- Composing correspondence independently or from brief instructions.
- Using initiative and sound independent judgment within established guidelines.
- Organizing and prioritizing work, meeting critical deadlines and following up on assignments with a minimum of supervision.
- Analyzing and resolving varied office administrative problems.
- Operating standard office equipment, including a word processor or computer terminal and centralized telephone equipment.
- Establishing and maintaining effective working.
- Relationships with those contacted in the course of the work.
- Minimum Qualifications
A typical way to obtain the knowledge and skills outlined above is:
Four years of office support or secretarial experience.
- Supplemental Information
**THIS RECRUITMENT IS PROMOTIONAL ONLY AND ONLY OPEN TO DEPARTMENT OF CHILD SUPPORT SERVICES EMPLOYEES IN HUMBOLDT-TRINITY COUNTY.
Other Qualifications
CalPERS Retirement
- Tier I: Prior to 7/5/2012: 2.7 @ 55
- Tier II: Post 7/6/2012: 2.0 @ 55
- Tier III: Post 1/1/2013: 2.0 @ 62
The County's Human Resources system operates by a set of rules and procedures which ensure that employees are hired and promoted on the basis of merit and fitness for the job. Jobs are filled through competitive examinations.
A complete online application is required for this position. All application materials will be reviewed by a panel of subject matter experts. tering the Those candidates considered to be the most qualified, based on the application materials submitted, will be invited to a written and/or oral examination, or an evaluation of education and experience.
Policy of Nondiscrimination
The County of Humboldt does not discriminate on the basis of mental or physical disability in the admission or access to, treatment or employment in, its programs or activities. Human Resources is wheelchair-accessible by enCourthouse from the ramp located on the east side of the building next to the marked handicapped parking. Special testing arrangements may be made to accommodate disabilities or religious convictions. Contact Human Resources at (707) 476-2349 well in advance of the examination for assistance.
The County is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances. Reasonable accommodation may be made in the testing procedure as well as the work site. If you need accommodation for an exam due to a disability, please contact the Human Resources office as soon as possible.
How to Apply
A complete, original application must be filed for each position you are interested in applying for. Although this is a County of Humboldt job position, and you may access the job flyer athttp://www.humboldtgov.org/hr, the application must be submitted through the Merit System Services website at https://www.governmentjobs.com/careers/MSSno later than the final filing date listed on the job flyer. The link for the Merit System Services website is located at the top of the job flyer. All applications are screened by subject matter experts. The most qualified candidates may then be invited for further testing.
It is important that your application show all the relevant experience and education you possess.
Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process. Your performance in this examination will be compared with the performance of others who take the test. All candidates who pass will be ranked according to their scores. The examination results will be emailed to you as quickly as possible. Scores will be provided in writing only.
To fill a vacancy, Merit Systems Services furnishes the employing department with the most qualified candidate names for the position.
MEDICAL EXAMINATION: A pre-employment medical examination provided by the County may be required upon offer of employment.
OTHER EXAMINATIONS: Some positions also require psychological evaluation and/or extensive background investigation.
LICENSES: Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver's license.
ADDITIONAL INFORMATION:
Background check: Prior to hire, candidates must pass a background check, including a criminal records check.
Government agencies accessing US government information, which includes federal tax information must ensure that background investigation requirements for all agency employees and contractors that have access to federal tax information are consistent to the IRS background investigation requirements for access to federal tax information. A background check may be required if the position requires access to these types of records. Background requirements consist of three components which include, fingerprinting, citizenship verification, and local law enforcement checks. State agencies must conduct investigations during time of hire and ensure a reinvestigation is conducted 10 years from the date of the previous background investigation for each employee that has access to federal tax information.
PROBATIONARY PERIOD: Persons appointed to regular County positions serve a probationary period. This is normally six months but may be up to one year. All designated safety employees serve a one-year probationary period.
SPECIAL TESTING ARRANGEMENTS:
Special testing arrangements may be made to accommodate applicants for disability, military, or religious reasons. If you require such arrangements, please contact CalHR at [email protected]or 916-323-2766 upon notification that your application has been approved. Documentation from medical, military, school, or church officials outlining the accommodation request must be received by our office a minimum of five business days prior to a scheduled examination.
ABOUT HUMBOLDT COUNTY:
Humboldt County is considered by many to be the most beautiful county in California. It is located 270 miles north of San Francisco, and is an area that has densely forested, mountainous areas, as well as over 100 miles of Pacific coastline, including Humboldt Bay, California’s second largest natural bay. Humboldt County is substantially rural, with its greatest population in Eureka, where the College of the Redwoods’ main campus is located, and Arcata, home to the Cal Poly Humboldt State University. It’s a charming and comfortable area, known for its hundreds of structural examples of Victorian architecture and great bike culture. The county produces 20% of the total volume, and 30% of the total value of all forest products produced in California. Residents and visitors enjoy the many great performances and cultural events scheduled at Cal poly Humboldt University, as well as restaurants, farmers’ markets, museums, state parks, and nature and wildlife areas. Also popular is the Ale and Spirits Trail, Redwood Coast Music Festival, and the Summer Arts and Music Fest.
EMPLOYMENT ELIGIBILITY: It is the County's intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment, you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.
The County is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances. Reasonable accommodation may be made in the testing procedure as well as the work site. If you need accommodation for an exam due to a disability, please contact the Human Resources office as soon as possible.
All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN
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