Department Secretary-Administrative Services (Location subject to change based upon student/district needs) bei Silver Valley Unified School District

The job of “Department Secretary” is done for the purpose/s of providing clerical support to critical administrative functions; communicating information to staff, the public and other districts; orienting personnel to their job requirements; ensuring compliance with financial, legal, confidential and administrative requirements; and providing information and/or direction as may be requested.

 

Essential Job Functions:

• Supports assigned administrative personnel for the purpose of providing assistance to their administrative functions (e.g., development of budgets, serving as liaison to administrators, etc.)
• Assists other office personnel for the purpose of providing support and backup for their assignments, and/or coordinating work activities.
• Composes documents (e.g., correspondence, agendas, minutes, reports, etc.) for the purpose of communicating information to school and district personnel, the public, state officials, etc.
• Monitors assigned activities, programs and/or budgets for the purpose of adhering to critical timelines and ensuring compliance with financial, legal and/or district requirements.
• Processes documents and materials (e.g., schedules, agendas, mail, etc.) for the purpose of disseminating information to appropriate parties.
• Responds to inquiries of staff, the public, parents and/or students for the purpose of providing information and/or direction as may be required.
• Evaluates situations (i.e., involving other staff, students, parents, the public, etc.) for the purpose of taking appropriate action and/or directing to appropriate personnel for resolution.

 

Essential Job Requirements - Qualifications:

• Experience Required:

Prior job related experience with increasing responsibility.

• Skills, Knowledge and/or Abilities Required:

Skill:  to operate standard office equipment, including use of computer applications; correct English usage in both written and verbal form, including spelling, grammar and punctuation; and must be able to type 45 words per minute.

Knowledge:  of rules and regulations related to assigned department; basic budgeting; financial and statistical record keeping and standard office equipment.

Ability:  to work independently, handle some confidential files and understand and carry out oral and written instructions. 

Significant physical abilities include sitting for prolonged periods; reaching/handling; communicating; and using near vision/visual perception.

• Education Required:

High school diploma or equivalent.

 

Licenses, Certifications, Bonding, and/or Testing Required:

 TB test; fingerprint clearance; typing test and pass testing appropriate to the position.

 

Must provide proof of high school diploma or equivalent, like the GED; a resume; two (2) letters of recommendation that are dated less than two (2) years ago, signed with an actual signature, not electronically signed or left blank. All required documents must be submitted by the closing date and time of the posting. Must pass testing appropriate to the position, including typing at 45 net words per minute on a 5-minute timed test. At this time, Silver Valley only accepts typing certificates issued by Barstow Community College or from Silver Valley Unified School District that are dated less than one year ago. We will be offering the typing on the day of the scheduled written test.

$21.99 to $24.11 per hour/Range 25/100% Paid Medical, Dental, Vision and Life Insurance

Please NOTE District's location below: Our District Office is located in Yermo, CA just 15 miles north of Barstow, California. We have one (1) High School which is located here in Yermo, one Alternative Education Center located in Daggett, two (2) Elementary Schools (Yermo and Newberry) both are located between 10 to 20 miles east of our District Office and we also have three (3) school sites (Fort Irwin Middle, Lewis Elementary, and Tiefort View Intermediate) located on the Military Base at Fort Irwin, which is approximately 40 miles north of our District Office. Location is subject to change based upon student and/or district needs.