ADMINISTRATIVE ASSISTANT – BUILDING SERVICES bei Dorchester County, SC

About the Department

The purpose of the class is to perform a variety of moderately complex clerical work in the preparation and maintenance of department records; to perform a variety of clerical tasks as assigned; and to provide professional and courteous customer service at all times. The class is given a general outline of work to be performed and is free to develop work methods and sequences; work is reviewed periodically by supervisor.

Position may close prior to posted closing date if sufficient qualified candidates are received.

Position Duties

 Prepares, processes, copies, indexes, files, transmits and/or maintains various department documents. Collects data and information for Department Head needed for meetings, answering complaints, etc. 

Assists citizens or organizations with inquiries about permitting, contractor licensing, etc. 

Enters data regarding projects and permits into the permitting system; assigns workflow within department; verifies required information for various departments. 

Responds to Freedom of Information Act (FOIA) requests. 

Processes purchase orders or field purchase orders for the department. Transfers funds as needed. 

Coordinates departmental technology needs with Information Technology Department. 

Acts as the point of contact coordinating inspections, reports, etc. for all 3rd party inspectors involved in large economic development projects. Assists citizens, contractors, and other staff in creating Evolve accounts. 

Audits and ensures the security and confidentiality of files as appropriate. 

Maintains records, prepare forms, verifies information, and resolves moderately complex problems. 

Processes payroll for department. 

Prepares correspondence, memoranda, reports, etc.  

Types letters, memos, and other correspondence for the appropriate office or department.  

Examines documents created by other staff members for accuracy as assigned. 

Collects fines, fees and payments, and issues receipts. 

Purchases and maintains office inventory of supplies such as paper, pens, toner, etc. 

Schedules and maintains calendar of appointments, meetings, and travel itineraries; coordinates related arrangements.  

Resolves moderately complex issues regarding departmental operations. 

May prepare and distribute minutes of meetings. 

May attend internal or external meetings on behalf of the Department Head. 

May tabulate, post, and verify information as requested. 

May assist in departmental budgeting. 

Assists co-workers with clerical duties as necessary. 

Operates a personal computer and appropriate software packages or its equivalent. 

Assists with visiting other County facilities with the Assistant Administrator for site visits or field inspections. 
 
Performs other related job duties as assigned.  

Minimum Qualifications

High school diploma or GED supplemented by education in accounting, bookkeeping, secretarial science, or a closely related field. 

Requires at least five (5) years of related work experience. 

Other Qualifications

Special Qualifications:  

Must possess a valid state driver’s license. 

ICC Permit Technician Certification preferred. 



WORK ENVIRONMENT 

Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.  

 

Dorchester County has the right to revise this job description at any time. This description does not represent in any way a contract of employment. 


Position Type and Expected Hours of Work 

This is a full-time position; typical work hours and days are Monday through Friday, 8:30 a.m. to 5:00 p.m.  Some flexibility in hours is allowed, but employees must be available during the “core” work hours of 9:00 a.m. – 4:00 p.m. and must work 40 hour each week to maintain full-time status. Employees must be available to work evenings, weekends and holidays during emergencies or as requested. 

 

E.O.E.  Dorchester County does not discriminate based on race, color, national origin, gender, religion, age, disability or military service in employment or the provision of services.