Administrative Coordinator - Utilities bei City & Borough of Juneau, AK

About the Department

The Department of Engineering & Public Works, Utilities Division is seeking a qualified individual to fill our Administrative Coordinator position. 

WHO WE ARE LOOKING FOR
Are you someone who thrives on administrative multi-tasking and loves strategizing organizational systems? Do you have a passion for serving your community? If you also have experience in budget and fiscal administration, contract development and management, or purchasing, we want to hear from you!

We're looking for someone who is not only innovative and organized but also an effective and proactive communicator. As part of our team, you'll work towards a goal of sustainability, making a real difference in our community. If this sounds like you, apply now and join us in making a positive impact!

THE BENEFITS OF JOINING OUR TEAM

Working within the CBJ Utility Team is diverse and dynamic with a small, dedicated group providing critical services to the Juneau Community. Most of our wastewater plant operators work extended 4-day workweeks, with managers, supervisors, and admins typically working a standard five-day schedule, with occasional emergency response calls, and after-hours municipal meetings. Under our current configuration, there is an emphasis on a hands-on approach to plant operations. However,

we expect our plant dynamics to change to a more automated environment, allowing for greater efficiency, ease of operations, and a data-driven management approach.

WORKING HOURS AND LOCATION

This position is based in the Mendenhall Valley, with the primary workspace being on the second floor of the Mendenhall Wastewater Treatment Plant (MWWTP). The typical work schedule for this position is Monday through Friday, from 7:30am to 4:00pm, with a half-hour lunch break. 

Additionally, this role includes serving as the clerk for the Utility Advisory Board (UAB) meetings, which are scheduled for the second Thursday of every month at 5:15pm.

Position Duties

The Administrative Coordinator position supports the overall administrative functioning of the Engineering & Public Works (E&PW) Utilities Division. This position works with a high degree of independence but also collaborates closely with the Utilities Superintendent, Production & Treatment Manager, and other Utility supervisors.

This position must be able to interpret, understand, and comply with numerous CBJ, federal, and state laws, regulations, requirements, policies, and procedures. A successful candidate will identify opportunities to improve current processes while facilitating efficient administrative management. This position requires excellent written communication and editing skills and a proficient knowledge of Microsoft Excel.

Minimum Qualifications

Education:     

High School graduation or the equivalent.

Experience:    

Six (6) months of entry level administrative experience that included work in one or more areas of Human Resources, Procurement, Accounting, Finance, Office Support, or a related administrative area. This is equivalent to the Administrative Assistant with the City of Juneau or the equivalent with another employer.

SUBSTITUTIONS: 

One year of clerical experience equivalent to the Office Assistant with the City of Juneau or the equivalent with another employer. 

Or

One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) or vocational training may be substituted for the required

experience on the basis of: (150 hours of vocational education are equal to one month of experience).

Other:   

A valid Drivers’ license at time of appointment and for continued employment.

Other Qualifications

HIRING MANAGER CONTACT INFO

Hiring Manager: Brian McGuire

Phone Number: 907-586-0393 ext. 4255

Email: [email protected]

Note: This position is open to all applicants. In accordance with CBJ Personnel Rule 10 PR 030, applicants may be eligible for advanced step placement. Additionally, promoted employees may be eligible for advanced step placement if they meet the criteria outlined in CBJ Personnel Rule 10 PR 040.