Provide confidential administrative support to Directors, including managing calendars, coordinating meetings, preparing agendas, and drafting correspondence.
Coordinates and communicates student disciplinary meetings with administration.
Covers for the receptionist as needed.
Coordinate and lead the student registration and enrollment process across the district.
Assist with inquiries, eligibility verification, and documentation requirements for families enrolling.
Train and provide guidance to school site staff and secretaries on registration procedures and best practices.
Maintain and update student records in the student information system (SIS), ensuring accuracy and compliance with FERPA and state reporting guidelines.
Develop and maintain registration materials, instructions, and online enrollment content.
Communicate effectively with multilingual families, arranging for translation/interpretation services as needed.
Prepare regular reports on enrollment trends, capacity, and projections for district leadership.
Support registration-related events such as kindergarten roundups, back-to-school fairs, and orientation sessions.
Collaborate with the IT department and SIS administrators to troubleshoot system issues and support upgrades or rollouts related to registration.
Maintain and organize documentation, including reports, memos, policies and board communications.
Monitor and track timelines, deadlines, and deliverables for department initiatives and strategic priorities.
Assist with the preparation and distribution of materials for presentations, board meetings, and leadership meetings.
Coordinate travel arrangements, conference registrations, and expense reimbursements.
Maintain office functions such as ordering supplies, maintaining records, and ensuring operational efficiency.
Support special projects and district initiatives as assigned.
All other duties as assigned.
