Hybrid Administrative Assistant to Workforce Development bei Dodge City Community College

Under the general directions of the Vice President of Workforce Development, the Executive Assistant to the Vice President of Workforce Development performs a variety of administrative duties involving procedures in Workforce Development requiring excellent independent judgment skills within prescribed standards and procedures.

Dodge City Community College is committed to a policy of non-discrimination in hiring and employment on the basis of race, color, religion, sex, age, disability, military status, ancestry or national origin.

• To understand and commit to the Mission of the College  ~  Dodge City Community College provides a student-centered learning environment where students can achieve their educational, personal, and career goals.

• Assist Vice President of Workforce Development in the administration of Technical Education.

• Serve as a contact person/resource connection for the Vice President of Workforce Development.
• Prepare or assist with requisitions, travel vouchers, courses to be added to schedule, etc. for the Vice President and instructors in Technical Education.
• Coordinate travel plans, accommodations, vehicles, etc., for the Vice President and staff as required
• Order and maintain adequate office supplies for Technical Education.
• Distribute correspondence to Technical faculty.
• Provide general administrative services for building employees, such as keyboarding, copying, filing, distributing mail, phone answering, delivery of messages, dictation.

• Coordinate enrollment for the CDL program.
• Gather data for KHEDS, a web-based program in which users submit data related to approved career and technical education programs.
• Work with Vice President of Workforce Development on Carl Perkins grant process and monitoring, Follow-Up Surveys, Competency Profiles, Student Assessment, Faculty Substitutes.

• Work with Vice President of Workforce Development with Vocational Capital Outlay grant process and monitoring.
• Work with Vice President of Workforce Development with various other projects, reports, and grants.
• Attend various department and campus-wide staff meetings/trainings/conferences.
• Serve on various committees as needed.

• Assist with recruiting events’ preparation. 
• Assist in recruiting students by arranging visits.

• Take minutes for Division meetings and other campus meetings.
• Perform other duties as assigned.

The above job description supersedes all previous descriptions. This description is intended to be a tool to describe the primary purpose of the job and the Essential Functions and Responsibilities. The job description may not be inclusive of all duties and job responsibilities. Administration has the right to add to or change the job responsibilities to cover absences or relief to equalize peak work periods at any time.

• High School Diploma or GED equivalent
• Strong interpersonal skills and the ability to work effectively with students, peers, and supervisors.
• Work independently with little supervision
• Proficient on computer 
• Must be organized and detailed
• Good oral and written communication skills
• Ability to relate well with people
• A valid Driver’s License

• Associate’s Degree
• Bilingual skills – English/Spanish
• Knowledge of educational programs at the college level
• Experience working with students, faculty, and business community

• Maintain a valid Kansas Driver’s license
• Ability to read materials
• Ability to communicate clearly and precisely in written form and verbally
• Ability to sit/stand for a long period of time
• Able to do any physical work assigned
• Motor skills and dexterity to access campus locations
• Ability to occasionally lift heavy materials
• Ability to bend, stoop, and kneel as necessary to perform the responsibilities of this position
• Data entry for an extended period of time

• Lewis Technology Center