Hybrid OA Support Specialist-BKN bei Career Systems Development Corporation

Description

Job Summary: Performs complex administrative tasks using a personal computer. Coordinates office services and administrative activities for Job Corps center; interprets operating policies and Core Values; exercises independent judgment in the resolution of administrative problems.

Duties/Responsibilities:

• Demonstrates and abides by the Company Core Values and the operating principles.
• Type business letters, memorandums, reports, charts, etc. on a personal computer.
• Composes and prepares routine correspondence for signature.
• Takes and transcribes dictation.
• Independently prepares recurring reports for review and signature.
• Sends and retrieves messages via E-Mail.
• Faxes and retrieves incoming messages on a regular basis.
• Performs system backup procedures on the computer.
• Maintains a safe environment for all computer equipment, data files, supplies, etc.
• Attends meetings and conferences to furnish information and take notes.
• Schedules appointments and maintains the Director's calendar.
• Arranges for meetings and conferences.
• Assists the Director with preparations and arrangements for special events.
• Establishes and maintains confidential files and records.
• Proofreads and corrects grammatical, punctuation and spelling errors.
• Answers telephones and directs calls to appropriate person. May handle routine calls if informative on subject.
• Orders necessary office supplies and equipment.
• Operates office machines and instructs others in the operation of same.
• Assists in the training of new clerical personnel.
• Attends in-service training sessions.
• Performs other duties as assigned.

Requirements

Qualifications:

Minimum: Must have a High School diploma with a least three years practical experience. Model company Core Values.

Preferred: Minimum plus Job Corps experience.

Knowledge: Ability to perform administrative duties without immediate and constant supervision. Ability to type accurately at a fast speed. Ability to take dictation at a fast speed. Proficient in the use of a personal computer; working knowledge of software applications such as Word Perfect, MS Word, Excel. Thorough knowledge of office procedures. Good organizational skills, Ability to deal effectively with the public and government officials. Sound business telephone techniques. Ability to proofread and correct grammatical, punctuation and spelling errors.

Physical Requirements:

Frequently

Sitting

Seeing

Hearing

Speaking

Occasionally

Standing

Walking

Bending

Stooping

Squatting

Flexibility

Seldom

Climbing

Lifting 50 pounds

Carrying

Kneeling

Pushing/Pulling

Running

Driving

Environmental Demands:

Equipment: Ability to operate office equipment 

Work Alone: Occasionally works alone

Work With Others: 85% of time spent working and interacting with team and other departments

Reading: Ability to read at a college level

Writing: Ability to write at a college level