Hybrid Business License Coordinator (Administrative Coordinator) bei City of San Luis, AZ

About the Department

• Review, receive and process new license applications; issues licenses; yard sale permits; special event permits; peddler identification badges and permits; review and issue license renewals.
• Contact unlicensed businesses and businesses with expired licenses for proper compliance with licensing ordinance by telephone, in person and through correspondence; prepare and issue notices for delinquent, unlicensed businesses and renewal licenses for businesses, follow through with necessary collection procedures.
• Research, compare, and review records of business and individuals to ascertain facts, offer assistance, and determine compliance with City Code. 
• Perform field audits to check businesses for compliance with license requirements.
• Process business license payments, updates, and related information.
• Maintain accurate and up-to-date records, manual and computer files, for all businesses, including applications, renewals and any related documents.
• Greet the public and answer questions; respond to inquiries from employees, citizens and others and refer, when necessary, to appropriate department. 
• Prepare a variety of complex reports, letters, and other documents; maintain and monitor business license logs; develop and maintain spreadsheets and databases, either by hand or computer. 
• Assist in developing and recommending office policies; review office procedures and recommend changes to improve office efficiency and effectiveness; implement changes to office policies and procedures.
• Maintain brochures, applications, and any other related forms for customer information; prepare outgoing mail and process incoming mail.
• Maintain stock of office supplies for Business Licensing; order replenishments of supplies as needed; assist in the preparation of the division budget and monitor division expenditures.
• Assist with the division’s record retention and destruction. 
• Perform other related duties as assigned. 

Position Duties

Will possess knowledge of:

• Laws, regulations, statutes, policies, and procedures (Federal/State/City) applicable to work unit.
• Standard office practices, procedures, and equipment.
• Principles and practices of prioritizing, planning and organizing work. 
• Project/program coordination and implementation.
• Clerical practices related to, purchasing, inventory control, clerical accounting. 
• Advanced filing and record keeping systems; complex correspondence and report formats. 
• Basic clerical accounting methods and practices. 
• Advanced clerical methods of researching, gathering, organizing and reporting data. 
• Fundamental analytical principles and processes.
• Public relations techniques.
• Business English, spelling, grammar, punctuation, and arithmetic calculations.

• Establish and maintain effective working relationships and communicate effectively.
• Research, interpret, and apply laws/regulations, court orders, program policies/procedures, and third-party rules/requirements related to areas such as personnel management, payroll, employee relations, purchasing, inventory control, clerical accounting, and systems development/maintenance.
• Coordinate and prioritize multiple tasks, projects, and program activities.
• Interact with the public and provide professional customer service.
• Use automated information systems to develop and maintain databases, spreadsheets, and documents.
• Research and compile information, write reports and recommendations.
• Speak, write, and understand English.
• Pass an extensive background check.

Minimum Qualifications

Education, Training, and Experience:

• Associate degree in Business Administration, Public Administration, or a closely related field, AND four (4) years of progressively responsible administrative experience, including at least one (1) year in a lead or supervisory role.
• Job related experience may substitute for the required education on year-for-year basis. 

• A valid Arizona Driver's License at the time of appointment.

• Residency within 25 miles of San Luis and in the United States

• San Luis residency 
• Bilingual in Spanish 

Other Qualifications

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this job, the employee is regularly required to sit, walk and stand; talk and hear; use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; and perform repetitive movements of hands or wrists. The employee is frequently required to lift up to 30 pounds unaided. Specific vision abilities required for this job include close vision and the ability to adjust focus.

Mental Demands
While performing the duties of this class, an employee uses written and oral communication skills; reads and interprets data, information and documents; analyzes and solves problems; uses math and mathematical reasoning; performs highly detailed work and multiple concurrent tasks; and interacts with colleagues and members of the public, including frequent interactions with dissatisfied individuals.

Work Environment
The employee works in an office environment where the noise level is usually quiet

APPLICATION PROCESS:

To be considered, online applications MUST include all required documents listed under the Minimum Requirements section of the Job Posting.  All documents should be uploaded as attachments.

Please note:

• The online application must be completed in full.
• Resumes will not be accepted in lieu of a completed application.
• Incomplete applications will not be considered.