Hybrid Internal Applicants Only - PA to Head of School/Executive Assistant bei Cardiff University
Cardiff University · Cardiff, Vereinigtes Königreich · Hybrid
- Junior
- Optionales Büro in Cardiff
Advert
This post is currently open to employees of Cardiff University only. Please do not apply if you do not have a current contract of employment with the University.
Internal Applicants Only - PA to Head of School/Executive Assistant
School of Law and Politics
The School of Law and Politics is seeking to recruit a PA to the Head of School and Executive Assistant. In the role, you will provide comprehensive professional administrative support to the Head of School and the School’s academic and professional services management teams. You will provide a highly professional and effective personal assistant service to the Head of School.
The post is full-time (35 hours per week), available immediately and fixed term until 31 July 2026.
Salary: £28,031 - £31,236 per annum (Grade 4).
Appointment to roles at Cardiff University are usually made at bottom of scale, unless in exceptional circumstances.
For informal enquiries about the post please contact - Lucy Hammond, School Manager ([email protected])
Closing date: 7 September 2025
External applications are currently not being considered for this post. If the decision is made to open the post to external candidates, the strapline at the top will be removed and you will be given ample time to apply – please check back periodically for details.
Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We especially welcome and encourage applications from those from under-represented groups within the University workforce, such as those who identify as LGBT + BAME or those with disabilities. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.
Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.
Internal Applicants Only - PA to Head of School/Executive Assistant
School of Law and Politics
The School of Law and Politics is seeking to recruit a PA to the Head of School and Executive Assistant. In the role, you will provide comprehensive professional administrative support to the Head of School and the School’s academic and professional services management teams. You will provide a highly professional and effective personal assistant service to the Head of School.
The post is full-time (35 hours per week), available immediately and fixed term until 31 July 2026.
Salary: £28,031 - £31,236 per annum (Grade 4).
Appointment to roles at Cardiff University are usually made at bottom of scale, unless in exceptional circumstances.
For informal enquiries about the post please contact - Lucy Hammond, School Manager ([email protected])
Closing date: 7 September 2025
External applications are currently not being considered for this post. If the decision is made to open the post to external candidates, the strapline at the top will be removed and you will be given ample time to apply – please check back periodically for details.
Cardiff University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We believe this can be achieved through attracting, developing, and retaining a diverse range of staff from many different backgrounds. We therefore welcome applicants from all sections of the community regardless of sex, ethnicity, disability, sexual orientation, trans identity, relationship status, religion or belief, caring responsibilities, or age. We especially welcome and encourage applications from those from under-represented groups within the University workforce, such as those who identify as LGBT + BAME or those with disabilities. In supporting our employees to achieve a balance between their work and their personal lives, we will also consider proposals for flexible working or job share arrangements.
Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.
Job Description
Providing comprehensive and professional support to the Head of School and the School’s academic and professional services management teams, providing support and guidance on management of priorities relating to the leadership of the School.
To deliver a professional and highly effective personal assistant service to the Head of School.
DUTIES AND RESPONSIBILITIES
Key Duties
• Provide detailed advice and guidance on management of priorities relating to the leadership, management and HR support of the School processes and procedures to internal and external customers (staff, students or members of the public), using judgement and creativity to suggest the most appropriate course of action, and contributing to the solving of more complex issues.
• Work with others to make recommendations to improve our ways of working.
• Establish productive relationships with key individuals (AHSS College, University colleagues and external contacts) to help improve the level of service the team provides to its customers.
• Perform a variety of administrative duties to support the team and School achieve its objectives.
• Gather and analyse data so that informed decisions can be made, establishing basic trends and patterns in the data and providing reports and recommendations for management.
• Instruct and guide colleagues across the University in relation to the business of the Head of School and the School’s academic and professional services management teams, as required.
• Provide highly efficient support and diary management to the Head of School.
General Duties
• Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
• Abide by all University policies and undergo appropriate personal and professional development.
• Perform other duties which are not included above, but which will be consistent with the role.
• Uphold the Professional Services Values & Behaviours or local equivalent.
To deliver a professional and highly effective personal assistant service to the Head of School.
DUTIES AND RESPONSIBILITIES
Key Duties
• Provide detailed advice and guidance on management of priorities relating to the leadership, management and HR support of the School processes and procedures to internal and external customers (staff, students or members of the public), using judgement and creativity to suggest the most appropriate course of action, and contributing to the solving of more complex issues.
• Work with others to make recommendations to improve our ways of working.
• Establish productive relationships with key individuals (AHSS College, University colleagues and external contacts) to help improve the level of service the team provides to its customers.
• Perform a variety of administrative duties to support the team and School achieve its objectives.
• Gather and analyse data so that informed decisions can be made, establishing basic trends and patterns in the data and providing reports and recommendations for management.
• Instruct and guide colleagues across the University in relation to the business of the Head of School and the School’s academic and professional services management teams, as required.
• Provide highly efficient support and diary management to the Head of School.
General Duties
• Ensure that an understanding of the importance of confidentiality is applied when undertaking all duties.
• Abide by all University policies and undergo appropriate personal and professional development.
• Perform other duties which are not included above, but which will be consistent with the role.
• Uphold the Professional Services Values & Behaviours or local equivalent.
Salary Range Max.
31,236
Grade
Grade 4
Salary Range Min.
28,031
Job Category
Admin / Clerical
Additional Information
HOW WE WILL SUPPORT YOU IN PERFORMING THIS ROLE
We want to support and develop you in the role, using a combination of the following to help you reach your full potential.
1. Regular one-to-one meetings with your team leader.
2. An experienced and supportive team around you.
3. Support to undertake job-relevant training and development, as identified by your Line Manager. This could be informal or could be an apprenticeship leading to a formal qualification, such as Business administration NVQ.
4. A staff mentoring scheme.
5. Support to learn Welsh or to update language skills.
We want to support and develop you in the role, using a combination of the following to help you reach your full potential.
1. Regular one-to-one meetings with your team leader.
2. An experienced and supportive team around you.
3. Support to undertake job-relevant training and development, as identified by your Line Manager. This could be informal or could be an apprenticeship leading to a formal qualification, such as Business administration NVQ.
4. A staff mentoring scheme.
5. Support to learn Welsh or to update language skills.
Career Pathway
Administrative Support
Person Specification
Your application will be assessed against the following essential and desirable criteria for the role. Please copy and paste this section into a new document and give clear examples of how you can evidence meeting each criteria by writing under each one. You can draw on elements from any aspect of your life (e.g. work, home, education/qualifications or community life) as long as you focus on their relevance to the role.
Please save your supporting statement in a separate document with the title [YOURNAME-BR NUMBER-JOB TITLE] and attach it to your application in the recruitment system, available here.
Please note that these are also the criteria shortlisted applicants will be assessed against at interview and/or by other means (e.g. a skills test).
Essential Criteria
1. Ability to communicate in writing clearly, concisely, and effectively to provide detailed advice and guidance on management of priorities relating to the leadership of the School.
2. Evidence of a good standard of numeracy and IT literacy.
3. Experience of working in an administrative role as a PA where responsibilities have included taking minutes of meetings and diary management, and ability to set up standard office systems and procedures, making improvements to these as appropriate.
4. Specialist knowledge of HR Policies and procedures.
5. Ability to communicate specialist and complex information effectively and professionally to a range of customers with varying levels of understanding.
6. Ability to advise and influence key stakeholders in your area of work.
7. Ability to explore customers’ needs and adapt the service you provide accordingly to ensure a quality service is delivered.
8. Ability to use your initiative and creativity to solve problems, respond to queries and make recommendations, identifying and proposing practical solutions, applying principles of confidentiality at all times.
9. Ability to analyse processes and procedures, and advise on improvements.
10. Ability to work unsupervised to deadlines, planning, setting and monitoring your priorities.
Desirable Criteria
1. Experience of working in a similar role or environment, e.g. Higher Education.
2. Ability to speak/understand Welsh or a willingness to learn.
3. Experience of using systems software (eg. Business and Objects) and MS Excel to collate and present management data.
Please save your supporting statement in a separate document with the title [YOURNAME-BR NUMBER-JOB TITLE] and attach it to your application in the recruitment system, available here.
Please note that these are also the criteria shortlisted applicants will be assessed against at interview and/or by other means (e.g. a skills test).
Essential Criteria
1. Ability to communicate in writing clearly, concisely, and effectively to provide detailed advice and guidance on management of priorities relating to the leadership of the School.
2. Evidence of a good standard of numeracy and IT literacy.
3. Experience of working in an administrative role as a PA where responsibilities have included taking minutes of meetings and diary management, and ability to set up standard office systems and procedures, making improvements to these as appropriate.
4. Specialist knowledge of HR Policies and procedures.
5. Ability to communicate specialist and complex information effectively and professionally to a range of customers with varying levels of understanding.
6. Ability to advise and influence key stakeholders in your area of work.
7. Ability to explore customers’ needs and adapt the service you provide accordingly to ensure a quality service is delivered.
8. Ability to use your initiative and creativity to solve problems, respond to queries and make recommendations, identifying and proposing practical solutions, applying principles of confidentiality at all times.
9. Ability to analyse processes and procedures, and advise on improvements.
10. Ability to work unsupervised to deadlines, planning, setting and monitoring your priorities.
Desirable Criteria
1. Experience of working in a similar role or environment, e.g. Higher Education.
2. Ability to speak/understand Welsh or a willingness to learn.
3. Experience of using systems software (eg. Business and Objects) and MS Excel to collate and present management data.
