Hybrid Procurement Coordinator bei Aardvark Studios

Are you ready to join an innovative team that pushes the boundaries of creativity and delivers top-notch results? At Aardvark Studios, we thrive in a multitude of creative landscapes. Simply calling us a “Creative Fabrication Company” or an “Experiential Marketing Company” doesn't capture the full scope of what we do. We are a dynamic design, build, and technology studio serving the experiential marketing, location-based entertainment, and museum industries; constantly evolving with each and every unique project.

Are you detail-oriented, resourceful, and excited to help keep creative projects running smoothly? We are seeking a Procurement & Production Support Coordinator to join our team. In this role, you’ll support ordering, vendor coordination, receiving, and logistics to ensure our production teams have everything they need to bring extraordinary projects to life.

QUALIFICATIONS:

What makes you the ideal candidate:

• 1–3 years of experience in procurement, purchasing, production support, or a related field.
• Strong organizational skills with the ability to manage multiple requests and deadlines.
• Strong attention to detail and problem-solving mindset.
• Excellent communication and interpersonal skills for vendor and internal team coordination.
• Proficiency with project management and collaboration software.

Key Responsibilities:

• Process and fulfill procurement requests submitted via our project management software.
• Place orders with vendors and coordinate delivery timelines.
• Make local pickups and drop-offs as needed.
• Manage and maintain vendor relationships.
• Keep the company vendor guide up to date with accurate contact and product information.
• Receive, sort, and distribute incoming orders to the appropriate teams.
• Track and submit weekly expenses using the company’s expense management software.
• Support the production team with general logistics as required.
• Step in to help with other team or facility needs as requested to ensure smooth day-to-day operations.
• Approach all procurement and support tasks with a strong sense of urgency to ensure project deadlines are met.

Requirements or What else is helpful:

• Basic knowledge of materials, hardware, or supplies commonly used in creative fabrication.
• Familiarity with procurement systems and order tracking.
• Valid driver’s license, clean driving record and ability to drive company van.
• Have a smartphone capable of installing and running company-provided apps to manage
• systems and communication during office hours.
• Ability to lift up to 40 lbs. and assist with receiving shipments.

How we’ll measure success:

• Timely and accurate fulfillment of procurement requests.
• Positive vendor relationships and updated vendor documentation.
• Efficient receipt and distribution of materials
• Clear communication and proactive support of production team needs.

What we offer:

• Highly competitive salary
• Paid time off
• Medical/dental/vision benefits
• Short & long-term disability options
• Retirement Plan
• On-site private-use gym
• Dog-friendly workspace