Hybrid Seasonal Event Manager bei Brooklyn Botanic Garden

Position Title:  Seasonal Events Manager

Department:    Public Programs

Reports to:       Event Manager

FLSA Status:     Seasonal, Non-exempt

Hours:               22 weeks; 40 hours per week from beginning of employment through mid-January; 10–20 hours per week from mid-January through end of February

Compensation:  $40 per hour 

Schedule:           September 29, 2025–February 27, 2026

Position Description:

Brooklyn Botanic Garden’s (BBG’s) seasonal events manager will assist the Public Programs department in overseeing day-to-day operations and site management during events including Fall Harvest Festival, Lightscape, and Winter Fête.

Responsibilities:

• Assist with managing BBG Events (Fall Harvest Festival & Winter Fête). Responsibilities include but not limited to: 
  
  
  • Submit signage needs to designers and oversee installation onsite.
  • Advance and manage event setups (tents, audio gear, power, etc.) with internal departments and outside vendors.
  • Submit operation tickets as assigned for custodial and facilities needs.
  • Attend site visits and production meetings.
  • Oversee logistics for load-in, event, and load-out.
  • Assist in artist advancement on backline needs, performance needs, etc. 
  • Coordinate event needs with event producers.
  • Assist with budget tracking and check requests. 
    
    
• Assist with overall management of Lightscape, BBG’s annual wintertime illuminated trail. Responsibilities include but not limited to:
  
  
  • Attend biweekly production meetings.
  • Attend daily production meetings in order to coordinate the next day’s schedule & load-in needs. Communicate path closures during load-in & load-out with BBG staff.
  • Oversee path closures and associated signage set-up.
  • Coordinate BBG services as needed.
  • Coordinate F&B kiosk load-in
  • Work with venue manager coordinating signage load-in, event security meeting.
  • Assist in coordinating BBG services and submit tickets as needed for custodial and maintenance services.
  • Work with venue manager to oversee ancillary events (Friends & Neighbors Night, Press Opening, Family Benefit Night, 21+ Night, Sensory-Friendly Entry), which include barricade and stanchion set-ups, signage changes, and any special event needs.
  • Respond to event reports with needs from BBG and coordinate accordingly.
  • Coordinate event services with security, which include portosan servicing and generator refueling.
  • Assist with documentation.
    
    
• Perform other related duties or special projects as directed. 

Qualifications:

• Production or event management experience
• Ability to work under pressure and remain levelheaded while handling a variety of responsibilities
• Comfort communicating with the public, staff and volunteers, BBG members and guests, vendors, and production staff
• Logistical thinker with experience working in outdoor venues a plus
• Superior organizational, technical, analytical, interpersonal, and communication skills (written and verbal)
• Self-motivated and resourceful, with ability to work independently as well as collaboratively
• Must be available to work evenings, weekends, and holidays

Benefits:

• BBG offers certain benefits to part-time employees including:
  
  
  • Up to 56 hours of sick leave
  • Short-term disability/New York Paid Family Leave
    
    
• As a 501(c)3, BBG is a Public Service Loan Forgiveness (PSLF) Eligible Employer
• Museum Pass, which provides employees the opportunity to enter many museums in New York City for free

To be considered for this position, please submit an application by clicking Apply below. Applications submitted without a résumé and cover letter will not be considered.

No telephone calls for position inquiries, please. Applicants with disabilities who need assistance with the online system, or who may require a reasonable accommodation during the application process, should contact Human Resources at [email protected]. 

Brooklyn Botanic Garden is an Equal Opportunity/Affirmative Action employer.