Hybrid Administrative Technician bei City of Hanford, CA

About the Department

The City of Hanford is looking to fill one (1) Administrative Technician vacancy in the Utilities and Engineering Department. 

To perform technical level administrative related duties in assistance to an assigned operational function; to research, collect and analyze data and prepare draft reports; to perform administrative and technical work of assigned program area; and to provide technical assistance to management.

Position Duties

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:
 
Develop, coordinate and implement activities in area of assignment related to operational activities; prepare technical documents and/or brochures related to program activities.
 
Review, verify and input data and documents related to operational and/or program activities such as budgets, contracts, grants, claims, legislation, schedules, personnel actions and/or other related information.
 
Respond to requests for documentation related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers; perform outreach and marketing duties related to assigned program area.
 
Perform technical duties related to area of assignment including interpreting, analyzing and determining compliance or acceptance of information and materials; prepare reports and/or graphics to document results of duties performed.
 
Assist professional staff in performing and conducting studies, special projects, administrative and technical functions; perform data collection and analysis; prepare draft reports, graphics and technical documents.
 
Plan, prioritize, assign and review the work of clerical staff involved in duties related to area of assignment.
 
Ensure areas of responsibilities are in compliance with related laws, codes, ordinances and legislation; advise staff of any irregularities in compliance.
 
Establish and maintain a wide variety of filing and reporting systems as necessary; develop record keeping procedures; provide relevant information to relevant parties; prepare and type correspondence, and compile and type reports.
 
Compile and develop information for special studies and reports from a variety of resources; assist with various special projects, including coordination, research and development of systems.
 
Assist supervisor with a variety of administrative operations and prepare or recommend on procedural modifications; order supplies and equipment; maintain calendars; process and respond to office communications and requests; process invoices.
 
May attend evening meetings and provide support to various boards and commissions, including transcribing minutes and preparing agenda packets.
 
Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.
 
Foster an environment that embraces diversity, integrity, trust and respect.
 
Be an integral team player, which involves flexibility, cooperation and communication.
 
Perform related duties as assigned.

Minimum Qualifications

MINIMUM QUALIFICATIONS
 
Knowledge of:
 
Methods and techniques of program implementation and operations.
 
Computer software related to area of assignment such as word processing, database, graphics, and spreadsheet and accounting applications.
 
English usage, spelling, punctuation and grammar; and arithmetic, basic mathematical calculations and statistics and statistical methods.
 
Methods and techniques of research and report writing.
 
Modern office procedures, methods and computer equipment.
 
Ability to:
 
Perform independent research in carrying out technical administrative and technical duties.
 
Intermittently review documents related to program operations; observe, identify and problem solve office operations and procedures; understand, interpret and explain department policies and procedures; explain operations and problem solve office issues for the public and with staff.
 
On a continuous basis, sit at a desk. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift or carry weight of 10 pounds or less.
 
Operate a personal computer utilizing spreadsheet, word processing, data base and graphics software.
 
Collect, compile, analyze and present a variety of data in a meaningful way.
 
Develop and implement various data collection and reporting systems.
 
Review budget and/or program area submissions and revisions for mathematical, accounting and overall accuracy.
 
Obtain information through interview; handle multiple project assignments; and deal firmly and courteously with the public.
 
Analyze situations quickly and objectively to determine proper course of action.
 
Organize, assign and review the work of assigned clerical staff and students.
 
Understand and interpret complex policies, procedures and regulations.
 
Use sound judgment in recognizing scope of authority.
 
Operate and use modern office equipment including computers and applicable software.
 
Maintain regular attendance and adhere to prescribed work schedule to conduct job responsibilities.
 
Utilize appropriate safety procedures and practices for assigned duties.
 
Communicate effectively orally and in writing.
 
Relate effectively with people of varied academic, cultural and socio-economic backgrounds using tact, diplomacy and courtesy.
 
Establish and maintain effective, cooperative and collaborative working relationships with others.
 
Experience and Education
 
Any combination of experience and education that would provide the required knowledge and abilities is qualifying.  A typical way to obtain the required knowledge and abilities would be:
 
Experience:
 
Two years of responsible administrative or technical support experience, preferably in a municipal government environment.
 
Education:
 
Equivalent to an Associate's degree from an accredited college with major course work in business or public administration, or a related field.
 
License and Certificate
 
May need to possess an appropriate, valid California driver's license as required by the position.
 

Other Qualifications

The application screening will involve a competitive evaluation of relevant education, training, and work experience, followed by a written examination and/or an interview before an Oral Board to identify the most qualified candidates. Meeting the minimum qualifications does not guarantee applicants an interview, and the screening committee's decision is final. Candidates deemed eligible for appointment to the position will be placed on the City’s Certified Eligibility List. Applicants will receive written notification regarding the results of all phases of the recruitment process leading up to the establishment of the Eligibility List, if applicable.

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