Hybrid Director of Finance bei YWCA Kalamazoo

PRIMARY FUNCTION: 

Under the general supervision of the Vice President of Finance, the Director will lead and support the finance team in the areas of general ledger maintenance, internal controls, budget management, audit facilitation, financial reporting, compliance, and process efficiency.  The Director will provide supervision and guidance to accounting staff positions and will work closely with the senior management, program staff, and all members of YWCA. Support and promote the YWCA's Mission, Purpose and One Imperative.

QUALIFICATIONS:  

1. Bachelor's degree in accounting or industry-related field is required.  Master’s degree, CPA, CMA or other industry credentials are highly desirable.   
2. A minimum of ten years of industry-related experience including five years in management and five years in a nonprofit setting is required.  
3. Advanced proficiency in MS Excel and accounting software packages.  Proficiency with Blackbaud Financial Edge preferred. 
4. Knowledge and understanding of the federal Uniform Guidance (CFR 2, Part 200). 
5. Extensive knowledge of the principles, procedures, and best practices in the industry.  
6. Understanding of cost accounting and fund accounting, including net asset classification. 
7. Understanding of investments and endowments. 
8. Strong supervisory and leadership skills. 
9. Excellent organizational, problem-solving, and analytical skills; able to manage priorities and workflow.   
10. Ability to develop rapport with people of all levels in the organization. Ability to respond effectively to the most sensitive inquiries or complaints. 
11. Commitment to excellence, high standards and the mission and core values of the organization.   
12. Demonstrated ability to work well under pressure in situations that require teamwork.  
13. Demonstrated highly effective oral and written communication and organizational skills.  
14. Demonstrated ability to work with people of diverse backgrounds. 

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

Supervisory Responsibilities:

• Recruits, interviews, hires, and trains staff in the department. 

• Provides mentoring and direct supervision of financial accounting staff. 

• Provides mentoring and direct supervision of Associate Director of Finance.    

• Responsible for the following processes:  

1. Payroll 

2. Accounts Payable 

3. Accounts Receivable 

4. Month end close process 

5. Balance Sheet reconciliations 

6. Financial reporting and system queries 

7. Credit Card processing 

8. Audit planning and workpaper completion 

9. Budget implementation in accounting system (Blackbaud) 

10. Third party billing (childcare and therapy medical billing) 

11. Internal control processes 

12. Banking and treasury management 

13. Cash flow management and revenue recognition 

14. Provides oversight and ensures overall integrity of the department. 

15. Provides constructive and timely performance evaluations.   

Duties/Responsibilities:

POLICY AND STANDARDS

• In cooperation with the VP of Finance and the CEO, develops, maintains, and implements Association policies and procedures related to financial operations, accounting standards, and risk management.   
• Provides leadership in the development and ongoing maintenance of efficient and effective finance department processes and systems.

BUDGET AND FINANCIAL MANAGEMENT

• Implements approved budgets with regular analysis and reporting of performance, variance trends, and forecasting.
• Ensures the timely and accurate preparation of financial reports in accordance with Association policy and related requirements.   Actively participate in the presentation of financial reporting to leadership. 
• Provides training and education to appropriate staff in understanding financial management and reports. 
• Manages all financial transactions and ensures the proper design and maintenance of the accounting system as well as accounting records and internal controls for cash disbursements, cash receipts, banking, investments, restriction classification, cost allocation and all other financial activities of the Association.
• Provides accurate and timely financial information concerning capital assets, endowments, reserves, functional accounting, restricted assets, cash flows and other reports as required.
• Acts in lead role in the facilitation of the Association’s annual financial audit and Form 990 preparation, as well as other financial review activities.  Acts as liaison for the Association with audit and CPA contractors, ensure final implementation of recommendations, as approved by the Association. Achieves and maintains audit reports free of findings or material weakness.  
• Ensures compliance with local, state and federal tax and other related requirements or regulations related to financial and business operations. 
• Acts as primary point of contact for accounting software partners.  

GENERAL EXPECTATIONS:

• Assists with related special projects as required.

• Complies with Association policy regarding required reporting of child abuse, elder abuse, suicide and homicide.
• Safeguards confidential information gained as a result of job.
• As a YWCA employee, projects a positive image of the Association and its programs to the community and the Association.
• Works cooperatively with program participants, YWCA staff, volunteers, contractors and vendors.
• Participates in local, state and national professional networks as required.

• Performs other related duties as assigned.

COMPETENCIES:

• Judgement.  Displays willingness to make decisions; Exhibits sound and accurate judgement; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; makes timely decisions.
• Planning/Organizing.  Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Professionalism.  Approaches others with tact; Manages pressure and stress in a positive manner; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments. 
• Quality.   Demonstrates accuracy and thoroughness; Seeks ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Adaptability.  Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to effectively manage change, delays, or unexpected events. 

PHYSICAL DEMANDS AND WORK ENVIRONMENT: 

• Occasionally required to stand 
• Continually required to sit 
• Continually required to utilize hand and finger dexterity 
• Occasionally required to bend, stoop, kneel  
• Frequently required to talk or hear 
• Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard 
• Occasionally required to lift/push/carry items up to 25 pounds 

TRAINING REQUIREMENTS:

1. Orientation to YWCA Personnel Policies, Mission, Purpose and One Imperative.
2. Racial Justice Training
3. Pronoun Training
4. Orientation to Domestic Violence, Sexual Assault, Confidentiality, Mandatory Reporting.
5. Other appropriate training and in-service which will occur during employment.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Opportunity Employer