JOB TITLE: Bond Facilities Improvement Clerk - TEMPORARY
JOB TYPE: Confidential
PREPARED DATE: 8/1/2025
REPORTS TO: Business Manager
PURPOSE: The primary purpose of the Bond Facilities Improvement Clerk is to provide clerical support for Bond Projects department staff as needed.
ESSENTIAL DUTIES AND RESPONSIBILITIES: The following are examples of duties. However, any one position may not cover all duties listed; examples may not cover all duties an employee is expected to perform; and other duties may be assigned.
Answers phones and processes incoming and outgoing mail for the department.
Maintains comprehensive files on individual bond projects.
May assist in preparing requests for proposals or quotes as needed, from outside contractors, agencies and companies.
Manage purchasing and accounts payable/receivables tasks for all bond projects.
May assist with special facility or bond related projects.
Assists with securing price quotes, research of available vendors, and ordering department materials and equipment.
Assists with entering and processing purchase requisitions in the Ivisions System. Reviews and processes all invoices from contractors, architects and engineers, etc., ensuring accuracy prior to payment.
Communicates orally and in writing with vendors and district staff.
Assists with completing, organizing, maintaining, and distributing various computerized reports/surveys as required by various state, federal, or local agencies.
Maintains working knowledge of information regarding changes in accounts payable and school district business services processes, procedures and policies.
May assist or act in a confidential capacity to individuals who formulate, determine, and effectuate management policies and collective bargaining.
GENERAL PERFORMANCE REQUIREMENTS:
Perform duties in a courteous and efficient manner that builds the confidence of staff, students and the public in the Banks School District.
Observe laws, district policies and procedures, and professional standards for the position.
Establish and maintain effective working relationships with school personnel, parents, students, and the public; work collaboratively as a team member.
Carry out work responsibilities effectively under pressure of deadlines, difficult situations, interruptions, and new or emergency conditions.
Respect confidential information and the privacy of students, staff and parents.
Develop job skills necessary to meet changes in the position.
Maintain personal appearance and hygiene appropriate to the position as defined by the district.
Meet applicable district physical ability/health and safety guidelines for the position.
Attend work regularly.
Perform other duties as assigned.
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty and responsibility as listed above satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
related experience and/or training; or equivalent combination of education and experience. Thorough working knowledge of office practices and procedures.
Language Skills: Ability to read and interpret documents such as safety rules, operating instructions, and procedural manuals. Ability to write detailed reports and correspondence. Ability to respond to common inquiries or complaints from students, parents, regulatory agencies or members of the community. Ability to speak effectively before groups of staff, clients, agencies and the general public.
Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute ratio and percentages and to draw and interpret bar graphs. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to apply concepts of basic algebra and geometry.
Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.
Computer Skills: Proficient with email, internet software, word processing, desktop publishing, order processing software, accounting software, database software and spreadsheet programs.
Certificates, Licenses, Registrations: Valid driver’s license. Certificates as determined by the district.
Interpersonal Skills: Works well with others. Focuses on solving conflict. Maintains confidentiality. Listens to others without interrupting. Keeps emotions under control. Remains open to others’ ideas. Contributes to building a positive team spirit. Maintains professional, courteous, and friendly demeanor at all times.
PHYSICAL DEMANDS: The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Required to talk, hear and listen in conversations and meetings.
Frequently required to sit, walk, stand, kneel and/or crouch.
Occasionally required to stoop and/or crawl.
Required to use fingers, hands and arms for fine manipulation and to handle, feel and reach.
Must regularly lift and/or move objects weighing up to 25 pounds.
Required vision abilities include close vision, distance vision, color vision, peripheral vision and depth perception.
WORK ENVIRONMENT: The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
NOTE: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment. Banks School District may add to, modify or delete any aspect of this job description, or the job itself, at any time it deems advisable.
