Hybrid Administrative Specialist 1 Confidential - TCA / EEO Office bei New Jersey Courts, NJ
New Jersey Courts, NJ · Toms River, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Toms River
About the Department
If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court. Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
SALARY: The salary range for this position is:
$49,059.79 to $77,331.24 for Schedule A
and
$49,059.79 to $73,464.67 for Schedule B
For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule B.
The Judiciary offers a strong opportunity for growth.
REMOTE WORK: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.
Position Duties
The Ocean Vicinage is seeking a proactive and detail-oriented paraprofessional to provide support to the Trial Court Administrator (Court Executive 3b) and EEO/AA Officer (Court Executive 1b) in the daily operations of the courthouse. The selected candidate will act as a lead worker and perform both paraprofessional and mastery level clerical functions in support of the business operations of the Judiciary.
The selected candidate will possess excellent administrative, reasoning, technical, teamwork and customer service skills. This position handles a high volume of confidential information, and the selected candidate will need to demonstrate conscientiousness in their day-to-day practices. Proficiency in Microsoft Suite is preferred.
Tasks include, but are not limited to:
Review and analyze communications received in the TCA Office and take appropriate action.
Communicate with employees, judges, attorneys, community organizations, and members of the public for needed information and document appropriately.
Explain Judiciary policies or procedures and make referrals as appropriate.
Prepare meeting agendas and record minutes for various committees.
Coordinate and manage calendars, including the TCA and Human Resources Conference Rooms.
Act as a lead worker for the EEO/AA Advisory Committee.
Order and maintain supplies for the TCA and EEO Offices.
Prepare for and staff outreach events and diversity programs.
Maintain statistical data and records for complaints, recruitments, workforce, training, and other EEO/AA areas of responsibility.
Assist with the preparation of confidential monthly and quarterly tracking reports.
Work on multiple assignments while ensuring effective time management and prioritization.
Recommend improvements in work processes and administrative practices.
- Perform related duties as required
Minimum Qualifications
Testing: Applicants selected to interview must pass an appointing authority administered examination to demonstrate keyboarding skills at the Judiciary standard of at least 25 words per minute, or must have otherwise demonstrated this competency as detailed below.
The appointing authority administered examination is waived for the following applicants who have been deemed to possess keyboarding skills at the Judiciary standard of 25 words per minute:
- All applicants who possess a current typing proficiency certification issued by the New Jersey Civil Service Commission or the New Jersey Judiciary.
- Judiciary staff that have permanent status in a career service title requiring a keyboarding, typing or stenography test.
- Judiciary staff in unclassified titles requiring a keyboarding, typing or stenography test.
Other Qualifications
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Special Note: Newly hired employees must agree to a thorough background check that will include fingerprinting. All data received will be kept in strict confidence except to inform the individual of the findings and what action will be taken as a result of this information.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
HOW TO APPLY:
The NJ Judiciary requires all applicants to complete the application process fully and as instructed. All applicants must complete the work experience and education sections and attach any required documents. Applications must describe all relevant work experience in detail, beginning with your current or most recent job, including military service (indicate rank), internships and job-related volunteer work, if applicable. Use a separate section to describe each position. Applicants who indicate "see resume" or enter their initials to acknowledge that they have skipped the Work History and Education sections will not be considered, unless they do not possess any education history or work experience. Only applicants that follow the application instructions and submit completed applications will be considered.
The New Jersey Judiciary consists of: the Supreme Court, the Superior Court including the Appellate Division and the Trial Court of the 15 vicinages in New Jersey, the Tax Court and the Municipal Court System. The Administrative Office of the Courts provides technical assistance, operational support, training, research and development, budget and personnel coordination, and development and operation of information systems for the Courts of New Jersey.
Employer Committed to Ensuring an Open Door to Justice
NeoGov applicant support at 1-877-204-4442 (toll free call)
Monday through Friday, 6:00 AM to 6:00 PM Mountain Time (MT)
