Hybrid Administrative Coordinator II bei Texas A&M University

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Political Science

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Administrative Coordinator II, under general supervision, provides comprehensive administrative and operational support for a unit or specialized activity. This role involves the exercise of discretion and independent judgment on significant matters, ensuring efficient workflow and adherence to established protocols.

What you need to know 

Salary: Compensation will be commensurate to the selected hire’s experience.

Cover Letter/Resume: A cover letter and resume’ will assist us in our review of your application materials.  These can be uploaded on the application under CV/Resume. 

Essential Duties and Tasks

Administrative Support Coordination

• Monitors office procedures and ensures strict adherence to departmental and university protocols.

• Drafts, edits, and proofreads correspondence, reports, publications, and presentations, providing constructive suggestions for improvement.

• Manages office records retention, maintaining comprehensive office references and resource materials.

• Coordinates the maintenance of office supplies and equipment, ensuring availability and optimal functionality.

• Recommends and implements process improvements and administrative changes to enhance efficiency and effectiveness.

• Provides training and daily supervision for student workers.

• Performs word processing, desktop publishing, presentation, and data management activities with proficiency.

• Prepares, modifies, and verifies documents.

• Cross-trains other staff and student employees, fostering knowledge transfer and redundancy within the administrative team.

• Communicates effectively and professionally with internal and external stakeholders.

Departmental Operations Support

• Coordinates and oversees administrative support functions, activities, and services.

• Coordinates travel arrangements and develops detailed itineraries for unit personnel.

• Plans and coordinates meetings, seminars, and other special events, including scheduling conference rooms, video conferencing, and logistical support.

• Serves as the Departmental Parking Representative (DPR), managing parking-related matters for the unit.

• Provides secondary coverage for front desk operations as needed, maintaining a welcoming and efficient reception area.

• Supports staff and faculty with general operational tasks, contributing to the overall smooth functioning of the unit.

• Assists in coordinating daily business workflow and resolving complex and highly sensitive administrative matters.

• Communicating maintenance concerns with relevant parties.

Communication and Stakeholder Engagement

• Manages and coordinates the department's web page updates, ensuring content is current, accurate, and effectively reflects departmental information and news.

• Develops and executes the department's social media strategy, including creating, curating, and scheduling engaging content across relevant platforms to enhance brand awareness and foster community engagement.

• Plans and oversees department-level events, meetings, and conferences, including logistical coordination, communication with attendees and speakers, and ensuring successful execution.

• Supports and promotes current and former student engagement initiatives and events, fostering strong connections with students and alumni.

• Assists in the organization and execution of special functions and projects, ensuring seamless coordination and timely completion.

Special Projects and Reporting

• Conducts special analyses, compiling comprehensive project summaries and reports for various initiatives.

• Contributes to the development and refinement of departmental guidelines and standard operating procedures, ensuring clarity and adherence.

• Monitors and tracks project timelines, identifying potential issues or deviations and proactively communicating progress to stakeholders.

• Prepares and presents financial and statistical reports, providing valuable insights and supporting data-driven decision-making within the unit.

Compliance and Policy Implementation

• Develops and maintains comprehensive knowledge and understanding of relevant federal, state, and institutional guidelines, policies, and procedures to ensure adherence.

• Analyzes incoming inquiries related to compliance matters, providing accurate instructions and guidance for prompt resolution.

• Monitors and verifies the integrity of data submissions, proactively identifying and resolving discrepancies or issues to maintain accuracy and consistency.

• Applies, interprets, and communicates rules, regulations, policies, and procedures effectively to all relevant parties.

Qualifications

Required Education and Experience: 

• Bachelor's degree or equivalent combination of education and experience.

• Three years of experience in office administration.

Required Knowledge, Skills, and Abilities: 

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing, spreadsheet, database, and presentation applications.

• Interpersonal and communication skills.

• Planning and organization skills.

Who We Are

The Bush School of Government and Public Service, https://bush.tamu.edu, was founded in 1997, under President George H.W. Bush's philosophy that public service is a noble calling. Since then, the Bush School has continued to reflect that notion in curriculum, research, and student experience as the Bush School prepares students to become principled leaders in their fields and to reflect the value of public service throughout their careers.  

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatically enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

• Living Well, a program at Texas A&M that has been built by employees, for employees

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences.  Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.  

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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