Hybrid Assistant Director, Scheduling & Events bei The University of Akron

Job Summary:

Manage event planning for coordination of conferences, events and scheduling with internal and external clients. Act as a liaison with other university departments to facilitate conferences and events. Manage and supervise the Roo Lounge student staff.

Manage and administer software packages associated with scheduling and event planning. Supervise the Coordinator, Scheduling & Events.

Essential Functions:

30% Facilitate event planning meetings and effectively coordinate information with Operations & Event Support, Programming and Catering; advise clients as needed; prepare set-up diagrams, and coordinate reservations. Oversee the enforcement of facility policies and procedures along with customer service initiatives.  Maintain working relationships with campus and community. Direct marketing efforts to promote use of the Student Union facility.  Utilize Social Tables diagramming software.

30% Schedule Student Union space for departments and student organizations utilizing the current scheduling event software and Presence (RooConnect) scheduling program. Oversee the sueventplanning reservation email process, scheduling. Responsible for management of event planning software used for event and meeting spaces within the union/outdoor, assist with coordinating

system configuration and trainings of all appropriate Student Union staff and campus users in its functions. Supervise the Coordinator, Schedule & Events.

15% Manage the administration of the Roo Lounge (game room). Oversee the student managers and student assistants including hiring, training, evaluating and supervision.

10% Responsible for generating revenue. Coordinate the billing and reconciliation process of billing for departments with the Administrative Assistant and department Financial Specialist. Coordinate the billing and reconciliation process of the student organizations and external clients as needed.

5% Generates information and space-use reports as required. Lead assessment initiatives for Student Union meeting/event space, event planning and Roo Lounge.

5% Assist the Dir Student Union with special projects and other duties as assigned. Assisting and supporting external clients from Conference & Event Services as needed.

5% Participate in the department student employment program to help develop, mentor and retain student employees.

Education: Requires a relevant Bachelor's Degree.

Experience: Requires a minimum two years of experience in communications, event planning or management.  Experience in a student union or educational setting is preferred. Supervisory experience required and demonstrated leaderships skills preferred. Degree in business, management, marketing, communications, or related area preferred.  Master’s degree in Higher Education Administration preferred.  Relevant Graduate Assistant experience will be considered.

Application Instructions:  In order to be considered for this position, please complete the online application and attach your resume.

Application Deadline: Review of applicants will begin on September 2, 2025.

Compensation: The compensation for this position is commensurate with experience.

Union Affiliation (if applicable):

For assistance with your application or attachments, please contact the Human Resources representative listed:

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Background Check Statement

The University of Akron is committed to providing a safe environment for all students and employees.  The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus.  As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search. 

Non-Discrimination Statement

The University of Akron is an Equal Education and Employment Institution. View our Non-Discrimination Statement for more information. Equal Opportunity Employer, including disability/veterans.

State of Residence Statement

It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.