Hybrid Administrative Assistant V - Firearms License Section - Indianapolis bei Indiana State Police

About the Department

  ***FOR CURRENT STATE EMPLOYEES, ESTABLISHED SALARY RULES APPLY***  

To serve as a civilian employee of the Indiana State Police whose primary responsibility is to process handgun license applications.

Position Duties

Responsibilities:

• Process handgun license applications for issuance. Review criminal history to determine appropriate actions for issuance or rejection of the handgun license application.
• Knowledge of state and federal handgun licensing laws.
• Answer telephones, take messages and/or direct questions to appropriate personnel.
• Work with other law enforcement agencies to obtain information for issuance.
• Perform other clerical and administrative tasks as required.
• Prepare daily outgoing mail.
• Perform routine maintenance of office equipment including backing up and purging computer files.
• Compile, record, tabulate and file reports as required.
• Properly handle confidential information, correspondence and other documents.
• Perform other duties as required.

Minimum Qualifications

Job Requirements and Essential Functions:

• Must be a high school graduate or possess an equivalent GED.
• Must successfully complete Department typing test.
• Must be able to proofread documents with accuracy as demonstrated by Department testing.
• Must be able to access, input, organize, file and retrieve information using a computer.
• Must be able to access and retrieve information utilizing a computer.
• Ability to communicate effectively, both verbally and in writing.
• Must be able to work with minimal supervision, prioritize work and meet deadlines.
• Knowledge of general office procedures and clerical skills.
• Ability to operate and maintain office equipment to include calculators and computer.
• Ability to function independently.
• Ability to maintain confidentiality.

• Work with Department personnel.
• Work with other state and federal agencies.
• Work with the general public.

• Work is normally performed in an office environment.

Other Qualifications

Must be able to successfully pass a background investigation.  Applicants are asked to submit a complete work history.  All applicants are required to submit copies of high school transcript or GED certificate, any college transcripts, technical certificates and a military DD214 (if applicable). Please attach these documents to your online application. If you are unable to attach these documents as requested, please email the documents to [email protected] and indicate your name and the position for which you have applied when forwarding all attachments.