- Professional
- Optionales Büro in London
Senior Finance Associate
- Team: Finance
- Location: Hybrid working supported, around 10-20% on-site requirement with ability to commute into either Manchester or London office as necessary
- Full time or part time - flexible hours and working options welcomed - please state this in your application
- Expected Start Date: ASAP
- Salary Range: We would like to pay £40,000- £50,000 for this role depending on location and experience
- Reporting into: Head of Finance
About us
Spektrix is a growing collection of creative problem solvers focused around the arts and technology whose mission is to help arts organisations be more successful. We’re doing this through a combination of cloud-based software and consultative customer support that empowers arts organisations to grow revenue, increase efficiency, and build stronger relationships with audiences. We are always looking for new ways to approach problems, share knowledge, and better serve our customers. Spektrix is a fast-changing, purpose-driven business which makes for a fascinating environment to build a finance career in. We currently have 4 entities - UK, US, Canada and Australia - and have ambitions to expand our offering and geographical expansion in the future. You’d be joining a team of over 250 employees working with over 750 arts organisations.
The Finance team
Our team aims to help Spektrix deliver maximum impact with the resources it has, plan sustainable business growth, and be protected against risks. We do so by defining robust processes to optimise collaboration, using smart technology to streamline repeatable tasks as much as possible and focus our time on delivering human added-value, and partnering up with the business to understand operational realities and support day-to-day decisions.
The team is currently made up of a Finance Director (based in London), a member of the Senior Management Team who feeds into the high-level strategy of the business; a Head of Finance (based in London), who oversees reporting and provides Senior Management and Managers with insights to support efficient decision-making and departmental strategies; a Finance Operations Lead (based in London), responsible for monthly reporting and the smooth running of business-as-usual functions; a Finance Associate (based in London), who supports financial operations, reporting, and analysis, contributing to both routine and project-based work; and a Senior Accounting Associate (based in New York), who leads on day-to-day business partnering across the business and focuses on US and Canadian financial operations.
The role
We’re looking for a motivated, collaborative Senior Finance Associate to join the UK side of the team. This role will focus on the business as usual functions, allowing the business to run smoothly with timely payments, clear internal and external communication, and clean auditable accounting. You’ll be the go-to person for both client-facing interactions and internal finance queries, ensuring smooth day-to-day operations.
It’s a great opportunity for a mission-driven finance professional with ambition to grow their skills and learn how finance best supports a fast-growing tech business like ours.
Key Accountabilities
1. Transaction Processing & Reconciliation
- Complete regular bank and payment platform reconciliations accurately and on schedule.
- Manage direct debit collections, and weekly supplier and employee payment runs.
- Raise and process sales invoices and intercompany recharges ensuring correct coding and documentation.
- Maintain accurate cash receipt and payment journals
- Assist in closing the monthly accounts, including reconciling all balance sheet items accurately and on schedule.
2. Client Relationship & Communication
- Act as the first point of contact for all client finance queries (invoices, payment clarifications, account issues), ensuring timely and professional responses.
- Manage internal finance queries from colleagues (expenses, supplier payments, finance process guidance) with clarity and accuracy.
- Oversee debtor management, maintaining accurate records, chasing overdue balances, and fostering positive client relationships
3. Continuous Improvement & Reporting
- Keep finance systems and resources up to date, including intranet guidelines, support centre materials, and finance-related JIRA tickets.
- Proactively identify opportunities to improve processes, especially around debt management, reconciliations, and query resolution, and support implementation of agreed changes.
- Support compliance and reporting requirements, including audits, VAT returns, sales tax reviews, and budget holder reporting.
Key Requirements
You should have:
- A self-starter mindset – you like to understand what you’re doing and why you’re doing it, so you can take ownership, adapt the approach, and make improvements that benefit both clients and colleagues.
- A collaborative and service-focused approach – you enjoy working with clients, colleagues, and stakeholders to solve problems, share knowledge, and keep finance processes running smoothly for everyone involved.
- Robust accounting knowledge – you understand the accounting entries and reconciliations that surface at month-end, and you know the difference between best practice and necessary compliance
- Organisation and reliability – you love a well-managed to-do list, can prioritise effectively, and manage expectations when others rely on you for information, action, or resolution.
- Be a part-qualified accountant (AAT, ACCA, ACA, CIMA or equivalent) or qualified by experience.
Tech we use:
- Accounting system: Business central (Microsoft Dynamics). We integrate it with Zetadocs (expenses), Avalara (sales tax), Continia (purchase invoice automation) and Yavrio (bank feeds). There are many more add-ons we’d like to leverage to help us keep the team lean and our time spent on delivering human added-value.
- Work management: we use Jira to interface with the rest of the business and Trello to manage our team’s tasks and workload
- Analysis: we run our monthly Financial reports in Cosmos and do most things in excel. We publish budget reports and other financial visualisations in PowerBI.
Benefits
- Flexible working with support for WFH set up. If it works for you and it works for your team, then it works for Spektrix. Different teams may have different practices that require people in the office or online at specific times.
- NHS top up scheme (covering dental, optical, therapy & counselling, prescription and other health related costs)
- Continuous development supported by Line manager, learning budget
- Enhanced Maternity, Adoption & Shared Parental Leave
- 35 days paid leave annually, inclusive of annual leave, bank holidays and a Birthday day off, all able to use flexibly
- 4 weeks paid sabbatical after 5 years of service
- 2 volunteering days per year
- Company pension scheme of 4%
- Free snacks, drinks and breakfast items in all our offices
- Varied range of regular socials across all our offices
- Cycle to work & Season Ticket Loans
- Travel stipend for commuting
Working from home
We aim to be as flexible as possible when it comes to working setups and lots of our team work from home on a regular basis.
We’ll provide reasonable support and all the hardware you need to get started, but we do require that you have the following already in place for a good home working set up:
- A quiet working space at home where you can consistently take video calls without interruptions
- An internet connection that supports your participation in video calls and access to our systems and service.
Travelling into your local office (commuting) is at your own expense with a stipend available, any travel for business (other than commuting) will be covered by Spektrix.
Equal opportunities
Spektrix is an equal opportunities employer, we recruit regardless of race, religion, gender, gender identity, sexual orientation, age or disability status and look to employ from a wide range of backgrounds and experiences.
Confidence can sometimes hold us back from applying for a job. Studies show that women do not apply for roles unless they meet 100% of the requirements, whereas men apply when they meet at least 60% of the requirements. At Spektrix, we know that there's no such thing as a 'perfect' candidate. Spektrix is committed to creating an inclusive work environment, where our team members are supported in expressing themselves and delivering their best work. So however you
identify and whatever background you bring with you, please apply if this is a role that would make you excited to come into work every day.
Diversity in the workplace is hugely important to our working environment and to enable both individuals and Spektrix to thrive. By valuing each person’s differences we enable each person to contribute their unique experiences, strengths and viewpoints. Workplace diversity is something we aim to achieve and maintain at Spektrix, and we are pursuing a workforce that reflects the diversity of the communities we serve and work in. We aim to reflect this diversity in all departments and at all levels of seniority in the business, right up to the board.
In an effort to help us reduce bias, please do not include a photo in your CV or application.
