Hybrid OFFICE COORDINATOR bei ASPIRE COMMUNICATIONS LLC
ASPIRE COMMUNICATIONS LLC · Lake Mary, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Lake Mary
Description
Aspire Communications is seeking a friendly and organized Office Coordinator to join our rapidly growing team. This role is an in-office position and serves as the first impression to visitors, callers, and employees. The Office Coordinator will be responsible for managing the day-to-day functions of our office on the East Coast, assisting employees with office-related needs, and ensuring a smooth, well-stocked, and welcoming environment.
Primary Responsibilities and Essential Functions
- Collaborate with HR and hiring managers to pre-screen job applicants, conduct initial interviews, and gather relevant candidate information.
- Help HR manager facilitate the onboarding process for new employees, ensuring they receive necessary training, complete paperwork, and have a smooth transition into the company.
- Help HR and field team with time card corrections and approvals as well as expense reports
- Assist in onboarding new subcontractors
- Act as the primary point of contact for East Coast calls and all incoming office calls.
- Route HR-related issues to the appropriate personnel, such at the HR Manager
- Coordinate travel arrangements for employees, including booking flights, accommodations, and transportation as needed.
- Maintain an organized inventory of office supplies, order replacements when needed, and ensure a well-stocked and efficient office environment.
- Oversee and manage credit card receipt collection and transactions for East Coast expenses.
- Schedule internal meetings, including preparation of agendas and minutes.
- Other duties within reason that are not specified
This role is perfect for someone who is proactive, personable, and enjoys helping others while keeping an office running smoothly.
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 10 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
- Weekends as needed
