Hybrid Program Analyst IV - Reporting And Compliance Specialist IV bei City of Detroit, MI

About the Department

The Program Analyst IV – Reporting and Compliance Specialist IV is an advanced level professional located within the City of Detroit Housing and Revitalization Department’s Administration and Finance Division.  

Under general supervision, the Reporting and Compliance Specialist IV performs regulatory compliance and enforcement duties in accordance with grantor requirements, with accountability to agency management and governing authorities for the quantity and quality of the work performed, and ensures accurate reporting for work operations.   Additionally, the Reporting and Compliance Specialist devises work policies and standards for compliance with federal, state and local laws and regulations in the funding of programs, projects and initiatives of the Housing and Revitalization Department (HRD).  The position requires the application of specialized knowledge, skills and abilities necessary for effective program and project reviews, performance evaluation and conformance activities based on contractual and financial parameters established for each initiative, including those under the Housing and Urban Development (HUD), Michigan State Housing and Development Agency and philanthropic organizations.  The Reporting and Compliance Specialist also advises Executive Management and provides training and technical assistance to agency staff and partners to guide broader policy development for the successful implementation of the departmental mission and goals.

Position Duties

HUD Consolidated Plan

• Research, analyze, and summarize data-driven information in the development of the Consolidated Plan (24 CFR part 91).  
• Provide assessment of community development needs and housing market conditions; assess data analyses from the American Community Survey (ACS).
• Provide and identify summaries of all specific federal and non-federal resources that will be used each year to address the priority needs and specific goals identified in the Consolidated Plan.
• Assist with the development and the distribution of community surveys to identify priority needs for the Plan.

Annual Action Plan:

• Coordinate with department staff in distributing and receiving the Action Plan narrative request, including establishing goals described in the Plan and tracking feedback with the use of Smartsheets and other tracking controls.
• Assist with the development of the Action Plan Budget (Schedule A), which includes coordinating through budget team meetings, creating and implementing effective strategies for best use of federal funding.
• Use the Integrated Disbursement and Information System (IDIS) and eCon Planning Suite to perform the following activities:
  1. Enter data and narratives for the annual Action Plan
  2. Project and activity setups for the Community Development Block Grant (CDBG), Emergency Solution Grant (ESG) and Housing Opportunities for Person With Aids (HOPWA)
  3. address flagged items and activity closeouts.
• Conduct and set up meetings with other governmental agencies, community groups, and HUD Grantor for the development of the Action Plan; manage responses from the agencies.
• Process grant reprogramming amendments; prepare City Council Resolutions and present resolution request Council meetings.

Consolidated Annual Performance and Evaluation Report (CAPER):

• Assist with the data analysis of the City’s goals and accomplishments using multiple IDIS reports; ensure all matching requirements and compliance with activity caps and low-moderate income expenditures for the Consolidated Annual Performance and Evaluation Report (CAPER) - [24CFR part 91.520(a)].
• Coordinate with department staff in distributing and receiving the CAPER data narrative requests and assist with entering this information into the IDIS database.

Citizens Participation Plan:

• Assist with updating the City’s Citizen Participation Plan; ensure compliance with all federal regulations and guidelines during the process of the development of the Consolidated Plan, Annual Action Plan and CAPER, including all amendments (CFR part 91.105).
• Assist with submitting documents and reports online and in newspapers; update citizens with new or annual funding.
• Provide and distribute notifications including flyers, surveys, federal funding updates, public hearings, webinars and amendments to the public, via email and/or physical distribution.     
• Monitor and address citizens’ comments from the Consolidated Plan email.
• Coordinate and conduct public hearings for the Consolidated Plan, Annual Action Plan and CAPER; provide timely feedback to participating citizens.

Additional Duties:

• Assist with the Fair Housing Report updates; coordinate meetings and conferences (webinars) with the Fair Housing Center.
• Perform special projects related to new federal grants and other duties as assigned.
• Attend HUD federal funding related trainings and workshops.
• Update and maintain monthly contract information in the Sub-award Reporting System.

Minimum Qualifications

Qualifications (required):

• Bachelor’s degree from an accredited college or university with major course of work in business administration, public administration, public policy, economics, finance, accounting, urban studies, historic preservation, or a closely related field.
• Minimum of four (4) years of professional experience involving the systematic review, analysis, interpretation, and evaluation of grants, housing and community development, or other financial data.

Equivalent combinations of education and experience may be substituted to meet the education and experience requirements of this position.

Qualifications (preferred):

• Two (2) years of experience as a program analyst, or closely related position.
• Master’s degree in business administration, public administration, public policy, economics, finance, accounting, urban studies, historic preservation, or a closely related field.

Other Qualifications

Evaluation Plan

• Interview: 70%
• Evaluation of Training, Experience & Personal Qualifications: 30%
• Total of Interview and Evaluation T.E.P: 100%

Additional points may be awarded for:

• Veteran Points: 0 – 15 points
• Detroit Residency Credit:   15 point