Hybrid Marketing and Events Coordinator / Senior Marketing and Events Coordinator bei Equity Methods
Equity Methods · Scottsdale, Vereinigte Staaten Von Amerika · Hybrid
- Junior
- Optionales Büro in Scottsdale
- Act as a hub to coordinate and facilitate updates to marketing materials, working with content and consulting contributors to ensure that all message is updated prior to the event
- Work collaboratively and creatively with the graphic design team to develop event materials
- Act as the primary owner of the Marketing event calendar
- Track and drive progress on upcoming conference planning logistics such as registration, speaking submissions, booth selection, hotel deadlines, and more
- Spearhead the packing and shipping of marketing materials: booth, equipment, brochures, thought leadership, tchotchkes, dinner gifts, etc. Double-check and complete checklists to ensure there are no surprises
- Participate in tagline generation, landing page creation and updates, message drafting, link generation, proofreading, etc. as needed
- Drive onsite conference success: Travel to conferences as needed; serve as the point person for exhibit hall vendors; set up and tear down booths, troubleshoot booth technology; take onsite photos and videos, host the booth as needed; engage in various forms of hospitality
- Coordinate with marketing and practice leaders on event follow-ups
- Participate in updating tickler lists; share information with other groups as needed
- Create digital materials for webcasts, assist with room and audio preparation, operate webcast software, assist with post-production activities
- Demonstrate superb [independent] research and vetting skills to select venues and vendors (catering, decorators, musicians, etc.) to drive the best outcomes in quality, cost, and event execution
- Exhibit care and foundational knowledge in crafting high-quality event experiences, considering timing, food and beverage selection, decorations, atmosphere, entertainment, and more
- Balance cost, quality, and simplicity, demonstrating excellent judgment
- Support contact reach-out efforts by reviewing lists to ensure airtight accuracy, helping to ghost-write emails, track RSVPs, and interface with our marketing automation software
- Review contracts and negotiate with venues to arrive at final terms; be on top of all the details
- Develop and follow event day checklists (e.g. tables, technology, timing) to ensure everything meets standards and the execution conforms to the plan
- Coordinate onsite event logistics, working with vendors, providing onsite team direction, troubleshooting issues, ensuring a smooth attendee experience, etc.
- Track and nudge progress forward on open initiatives
- Work with teammates on community relations and charity initiatives
- Support holiday initiatives
- Coordinate on the ground logistics and pre-travel arrangements for various travel teams across marketing and other initiatives
- Support other ad hoc projects and events
- Demonstrates a high comprehension level: the ability to work with numbers and spreadsheets, work within budgets, interpret maps and directions, and use software tools
- Able to communicate succinctly and adapt to different working styles and communication protocols (the position serves busy executives with varying operating styles)
- Writes logical, grammatically correct instructions, directions, correspondence, etc.
- Possesses fabulous taste and creativity. Can write with panache when warranted and select aesthetically pleasing elements for marketing and event purposes
- Familiar with a wide range of cuisines and dietary restrictions
- Able to get along with everyone and exhibit collaborative, reasonable behaviors
- Strong organizational skills, time management, and attention to detail; fast without sacrificing precision and accuracy; proactive without being rigid
- Professional, discreet, able to handle sensitive situations with confidentiality and tact
- Has sound judgment without being judgmental toward busy colleagues who may be sending one-line emails or falling behind and need help keeping things straight
- Self-motivated learner who seeks out relevant information, reads instructions, and thinks things through to their logical conclusion; doesn’t need excessive supervision
- Possesses holistic, systems-oriented thinking: willing and able to adhere to business processes (e.g., saving files with appropriate names in appropriate locations on the network), notices when a process has broken down and simplifies or fixes it, and able to think through how their piece of a process will get used downstream
- Requests input and feedback on a regular basis; learns from prior experiences and incorporates learning into day-to-day activities
- Executes well with limited guidance and direction; figures stuff out; possess a strong reputation for just “getting it”; handles stress well and does not cave in ambiguous situations
- Bachelor’s or higher degree in any field, but otherwise qualified candidates with alternative credentials will be considered