Hybrid Accounting Clerk bei Eagle County Paramedics

Date: 7/2025

Prepared By: Human Resources

Position Title:  Accounting Clerk II

Department: Accounting

Exempt:  ☐      Non-Exempt: ☒

Hourly rate: $33.05-$42.93

Reports to: Finance Manager

Frequent Internal Contacts:

Accounting/Finance team

Administrative Staff

Field Staff

Frequent External Contacts:

Vendors

Patients

Government agencies

Number of Employees under Supervision and Titles:  n/a

Job Summary: The Accounting Clerk II plays a vital role within the Finance Team, handling a broad range of duties including accounts payable and receivable, payroll, general ledger support, and cash flow tracking. This position is responsible for maintaining accounting and billing systems across multiple revenue streams such as grants, programs, services, and reimbursements.

Key responsibilities include supporting the preparing and analyzing of financial reports, supporting specialized billing form sources like Home Health, Standby events, Wildland Fire, and contracted services with Vail Health, and ensuring compliance with internal controls. The role requires strong independent work skills and proficiency in systems like ADP and Blackbaud, while also serving as a key support to the Finance Manager when needed.

Values Based Expectations

Expected to act in accordance with our Mission, Vision and Values at all times.

Mission:

Provides skilled, professional and compassionate Emergency Medical Service (EMS) to our community.

Vision:

1. To be a world leader in out-of-hospital healthcare.

Values:

1. Integrity

Be honest, committed, and consistent in your words and actions.

1. Excellence

Strive to continuously improve knowledge, practice and skills.

1. Community

Be helpful, compassionate, and respectful in all interactions.

1. Patient Advocacy

Act in the best interest of your patients.

1. Professionalism

Be loyal, ethical and team oriented.

Essential Duties and Responsibilities:

• Responsible for managing Accounts Payable for the agency, including: managing vendor accounts, verifying accuracy and completion, as well as generating payments, and working with vendors on unresolved issues. 

• Balance employee credit card statements.

• Process payroll bi-weekly.

• Responsible for managing the District’s Accounts Receivable processes across multiple revenue streams, including billing and payment posting for patient accounts, invoicing for grants, programs, contracted services, and third-party reimbursements, as well as handling external ad-hoc invoicing and related collections activities.

• Manage patient payment plans as necessary.

• Review patient care reports for completion and accuracy before submitting to external billing company.

• Generate reporting from external billing systems, interpreting information and providing summarization to senior leadership.

• Act as liaison between the District and external billing company.

• Manage patient financial assistance program.

• Assist with month end financial close.

• Perform month-end reconciliations of A/R and A/P accounts. 

• Assist with year-end financial audit. 

• Partner with leadership, providing recommendations on process improvement and efficiencies 

• Analyze and research imbalances and correct them by initiating corrective actions.

• Assign costs to appropriate accounts.

• Ensure compliance with applicable laws for the payroll function

• Answers questions from employees in regards to payroll, reimbursements, credit card procedures, etc. 

• Responds to requests for information by searching for and explaining applicable laws, regulations, policies, and procedures covering specialized fiscal processes or rules, including explaining fiscal services provided by the District, and explaining Federal and State regulations as they apply to specialized fiscal functions.

• Other duties as assigned.

Essential Responsibilities Related to Client Privacy

• Expected to protect the privacy of all patient information in accordance with the District’s privacy policies, procedures and practices as required by federal and Colorado law and in accordance with general principles of professionalism as a healthcare provider. 

• May access protected health information and other patient information only to the extent that is necessary to complete job duties. May only share such information with those who have a need to know specific patient information to complete their job responsibilities related to treatment, payment or other company operations.

• Encouraged and expected to report, without the threat of retaliation, any concerns regarding the District’s policies and procedures on patient privacy and any observed practices in violation of that policy to the designated Privacy Officer. 

• Expected to actively participate in the District’s privacy training and is required to communicate privacy policy information to coworkers, students, patients and others in accordance with District policy. 

Qualifications:

• Proficient in various office support solutions: MS Office, Google Suite, Accounting Systems.

• Familiarity with GAAP and accounting processes.

• At least five years of experience with general accounting, general ledger, billing and payroll.
  
  

Essential knowledge, skills and abilities needed for position: 

Area

Comments

Required

Preferred

Education

High School Diploma

Associates degree in accounting or finance

Bachelor’s Degree

☒

☒

☐

☐

☐

☒

Knowledge

Clerical accounting principles, terminology and methods including general bookkeeping procedures.

☒

☐

Computer Operations

Proficient computer skills; the ability to type, keyboard, navigate in various programs. Familiarity with MS Office and/or Google Suite as well as strong excel skills.

☒

☐

Language and Communication Skills

Ability to communicate orally with a wide range of individuals, in various and potentially stressful situations. Ability to read and interpret documents such as processes, protocols and procedure manuals. Ability to write routine reports and correspondence with a high degree of professionalism and accuracy. Ability to effectively interact and communicate with patients, co-workers and District staff. 

☒

☐

Reasoning Skills

Ability to solve practical problems using reason and logic. Ability to research standard practices and provide recommendations. Must practice sound decision-making skills.

☒

☐

Mathematical Skills

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