Hybrid Deputy Treasurer bei Ottawa County, MI

About the Department

Under the direction of the County Treasurer, manages the collection of current real and personal property taxes, oversees tax settlements, and coordinates the delinquent tax settlement process, while providing guidance and training to local units of government on property tax billing, ensuring accurate and timely distribution of delinquent tax payments to Ottawa County’s 54 taxing entities and following PA 123 of 1999. Oversees collection, reporting, and distribution of State Education, Trailer Coach Tax, Ottawa County Operating, E911, Road Commission, Community Mental Health, Commercial Forest, and Qualified Forest DNR taxes. Serves as administrator for the Treasurer’s property tax information management system and related software, providing technical support within the Treasurer’s Office and to local units of government. Performs monthly reconciliations of the County’s primary bank accounts. In the absence of the Treasurer and Chief Deputy Treasurer, may exercise all powers and duties of the County Treasurer pursuant to MCL 45.41.

This is a full time, benefitted position working Monday - Friday, 8:00 am to 5:00 pm at the Fillmore Administrative complex at 12220 Fillmore St., West Olive, MI 49460. 

Position Duties

The essential functions of this position include, but are not limited to, the following: 

1. Assist local governmental units in preparing tax rolls and bills. Provide training and guidance to local treasurers regarding tax collection laws, procedures, and best practices. Audit tax bills for accuracy, including millage rates, taxable values, special assessments, and fees. Assist local governmental units, school districts, County departments, and other taxing entities with tax issues related to record keeping and reporting requirements.
2. Perform the annual delinquent property tax settlement process with the local governmental units, including implementing protocols, procedures, and training as well as the distribution of the delinquent real property tax payments to the 54 taxing entities within Ottawa County while following PA 123 of 1999.
3. Administer the collection and distribution of various taxes, including performing accounting and financial analysis functions required to ensure the accurate processing and recording of the State Education, Trailer Coach, E911, parks, Road Commission, Community Mental Health, Commercial Forest, and Qualified Forest DNR taxes billed through local governmental units. Prepare and submit required reports to the State of Michigan, the Road Commission, and the Ottawa County Central Dispatch Authority. Track taxable property values and adjustments, maintaining compliance with State Department of Education reporting requirements.
4. Perform a variety of accounting and financial analysis functions required to ensure the accurate processing, recording, and reporting of the penal fines collected by the courts as well as the monthly interest earned on those collections. Process the distribution of the fines and interest earned to the public libraries within the county and to the county law library.
5. Perform the monthly reconciliation, budget preparation, and preparation of internal and external financial statements/reports of the delinquent tax revolving fund account.
6. Perform the monthly reconciliation and preparation of internal and external financial statements/reports of the County’s main bank accounts.
7. Provide direct supervision for subordinate staff, including selection, training, scheduling and provision of work assignments; performance management; performance evaluations; administration of policy and procedure; disciplinary process; and other supervisory functions. 
8. Supervise the tax reversion process under the foreclosure and forfeiture provisions of PA 123 of 1999, in collaboration with Delinquent Tax Specialist and the Corporation Counsel's Office, to provide proper notice of the transfer of property to local units of government and file the proper documents with the Register of Deeds. Assist in coordinating administrative show cause hearings, in establishing poverty exemption guidelines and reviewing applications for extension.  
9. Manage the maintenance, testing, implementation, integration, and training of the County’s BS&A Tax.net software, BS&A Delinquent Tax.net Personal Property software. Provide technical leadership to subordinate staff on each of those software applications. Troubleshoot, perform routine housekeeping functions for, serve as network security administrator, and provide support to end-users of the County’s cashiering software, and the receipting function in the financial software. Maintain the Treasurer's Office web-based public record data system, collaborating with consultants to develop new and improved existing applications and services. 
10. Prepare and directly supervise accounting work, including the preparation of journals, year-end adjustments, and audit work papers for the County’s revenue, current tax collections, and delinquent personal property tax collections.
11. Assist with internal and external audits.
12. Participate in the establishment, implementation, and revising of policies, standards, procedures, and practices.
13. Act as the Chief Deputy Treasurer in their absence, and as the County Treasurer when delegated, pursuant to the provisions of Sec. 45.41 of the Michigan Compiled Laws.
14. Perform other functions as assigned.

Minimum Qualifications

Bachelor's degree from an accredited institution in public finance, accounting, business administration, or other related field and four (4) years of progressively responsible experience in cash management and fund accounting, including at least two (2) years in a supervisory role; or an equivalent combination of education and experience. Experience in local government taxation preferred.

Other Qualifications

Required Knowledge and Skills:

1. In-depth knowledge of:
   • Michigan General Property Tax Act (as amended, including PA 123 of 1999).
   • Michigan Uniform Budget and Accounting Act (PA 621 of 1978).
   • Generally Accepted Accounting Principles (GAAP) and Governmental Accounting Standards Board (GASB) requirements.
   • Public finance, fund accounting and cash management practices.
2. Strong proficiency in BS&A Tax.net system, financial, cashiering, spreadsheet, database, accounting, financial, cashiering, and BS&A Tax.net software.
3. Excellent analytical, quantitative, organizational skills as well and interpersonal and communication skills for interacting with diverse stakeholders.
4. Excellent supervisory and leadership abilities.
5. Ability to interpret and apply statutes, regulations, and financial policies, as well as work collaboratively with governmental agencies, property owners, vendors, and the public.
6. Ability to maintain confidentiality in compliance with applicable laws, including HIPAA.

Physical Requirements:
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.
 
Working Conditions:
Work is generally performed in a normal office environment.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Ottawa County is an Equal Opportunity Employer

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