Hybrid Operations Coordinator, Facilities bei Mohave College, AZ

About the Department

Championing Change to Optimize Facility Performance — As the Operations Coordinator for Facilities at Mohave College, you’ll be at the forefront of innovation and efficiency, ensuring our campuses run at their absolute best. From streamlining processes to coordinating critical operations, you’ll play a pivotal role in shaping an environment where students, faculty, and staff can thrive. This is your opportunity to be the driving force behind excellence in facility management while making a tangible impact on our college community.

The ideal Operations Coordinator isn't just comfortable with change; they thrive in it. This candidate possesses a dynamic mindset, constantly seeking innovative solutions and unafraid to challenge conventional approaches. They relish the opportunity to wear multiple hats, seamlessly transitioning between tasks and readily adapting to evolving priorities within the Facility Director's Office. A natural collaborator, they build strong relationships with colleagues and stakeholders, fostering a positive and productive work environment. Organized and resourceful, this individual sees challenges not as obstacles, but as opportunities to optimize processes and contribute to the overall success of Mohave College. They are a proactive problem-solver, a creative thinker, and a dedicated team player, poised to elevate facility operations to new heights.

See more details here. 

What We’ll Love About You

• You’re energized by change and see it as an opportunity to make things better.
• You excel at juggling multiple priorities while keeping an eye on the big picture.
• You bring creative, practical solutions to the table and aren’t afraid to challenge “the way it’s always been done.”
• You thrive in a collaborative environment, building trust and strong partnerships with colleagues at every level.
• Your organizational skills are second nature, and you can keep projects moving forward even when things get busy.
• You’re resourceful, resilient, and ready to tackle any challenge with a positive attitude.
• You take pride in being part of something bigger—contributing directly to the success and growth of Mohave College.

What you'll love about us: 

• We create the future by cultivating relentless curiosity in our students and each other to unlock new opportunities and break barriers. We take risks, adapt to oncoming challenges and opportunities, and engineer new ideas as we learn together from our mistakes and successes.  
• We engage fearlessly, bringing passion and energy to our work by dreaming big, being bold, having fun, and fostering a caring environment. Celebrating each other and our results with enthusiasm makes our work meaningful and exciting. 
• We build together. Our individual differences and backgrounds strengthen our teams, where we seek input and ensure every voice is heard. We amplify our impact when we empower each other to take ownership and work together toward a common vision. 
• We live authentically, being our best when we share information openly, create clarity, invite stakeholders to participate in decision-making, and communicate with the utmost respect. 
• We care! We care about our students, our communities, and each other, finding ways to actively engage and invest in the success of those we serve.

Benefits

• Medical/Dental/Vision/Life Insurance/FSA, HSA -see more detailed information here.
• PTO
  • 120 hours per year - Staff
  • 18 hours per year - 9-Month Faculty
  • 35 hours per year - 12-Month Faculty
• Paid Holidays
  • 21 days - Staff
  • 26 days - 9-month Faculty
  • 39 days - 12-Month Faculty
• Sick Leave – 40 hours per year
• ASRS (Arizona State Retirement System)
• Tuition Voucher (to use towards MCC courses)
• Summer hours - 4-day work week

Position Duties

1. Perform a full range of advanced clerical duties in support of the Executive Director, Facilities Duties may include, but are not limited to, preparing correspondence, reports, project timelines, budget and accounting transaction logs and other documentation and processing a variety of
documents. May perform other clerical duties such as answering phones, data entry and file and records maintenance.
2. Coordinate meetings, appointments and/or special conferences including agendas, preparing materials, scheduling and communicating with students, employees, or presenters, and arranging for equipment and facilities. A end meetings as requested and take minutes.
3. Coordinate and/or lead special projects and events as assigned. Special projects may require taking independent action, displaying detailed focus, coordinating tasks of other individuals and teams, and/or overseeing a project budget.
4. Handle highly sensitive information and confidential records and materials in compliance with state and federal regulations. Maintain confidentiality of information and projects.
5. Create and manage all electronic systems for budget tracking, document handling, maintaining all records and backup systems. Utilize systems to run and prepare reports; interpret and share data as appropriate.
6. Provide specific information upon request and research and resolve problems/concerns according to established policies and procedures. Process ongoing research requests.
7. As initial contact or representative of the office, provide information to students, faculty, staff and the public requiring considerable judgment and interpretation of policies and procedures of the area assigned. Use judgment and initiative in resolving problems and/or concerns.
8. Coordinate annual review, edit, and revision of Student Handbook, Student Life Handbook, and policies/procedures related to student involvement and conduct.
9. Gather information, prepare and proof correspondence, reports, project timelines, budget and other documentation.
10. Assist in budget preparation, monitor current fiscal expenditures and billing data, post and/or record information and process invoices for payment. Facilitate purchases according to established procedures.
11. Adhere to college, federal and state administrative procedures, guidelines, initiatives and directives to ensure compliance with all relevant regulations affecting college operations.
12. Perform other tasks of a similar nature or level as assigned.

Minimum Qualifications

Minimum Qualifications:

• Associate's Degree from an accredited institution
• Three (3) years of related experience

• Higher Education experience.
• Bachelor?s Degree

• Any combination of education and experience that results in possession of skills, knowledge and
• behaviors as outlined in the position's core competencies below:

• Adaptability and Flexibility:(Intermediate Level)Acknowledges and learns from mistakes and successes. Adapts own methods when necessary. Adjusts personal plans/goals in favor of a preferred outcome.
• Analytical Thinking: (Beginner Level)Collects all the relevant information and data needed to address the problem through known sources. Identifies, sorts and categorizes source materials to deliver most pertinent and needed information. Identifies the logical, factual outcomes based on the data, information and analyses conducted.
• Customer Focus: (Intermediate Level)Skillfully serves customer base. Maintains composure during stressful or difficult situations. Demonstrates to the customer that they are being heard and that their feelings about situation are understood. Looks at the organization through the eyes of the client and his needs; makes improvements accordingly.
• Decision Making and Judgment: (Beginner Level)Compares data from different sources to draw conclusions. Makes decisions and takes actions that support department and organizational goals. Makes decisions in a timely manner with quality outcomes.
• Initiative:(Beginner Level)
  Does more than is required or expected in the job. Anticipates what needs to be done. Achieves results without needing reminders from others. Takes responsibility for personal development and the realization of objectives. Successfully completes most tasks independently but asks for additional support, as appropriate, when faced with unfamiliar tasks or situations.
• Relationship Building: (Beginner Level) Cooperative, considerate and tactful in dealing with customers, co-workers and the public. Gains confidence and trust of others. Exhibits appropriate sensitivity to others. Works effectively with others on a team. Maintains personal and procedural boundaries, moving interaction toward a satisfactory conclusion.
• Reliability & Commitment: (Intermediate Level)
  Shows commitment, dedication and accountability in one's work, and follows through on all projects, goals, aspects of one's work. Willingly assists team members when necessary. Willingly receives assistance from team members when the situation arises.
• Written Expressions: (Intermediate Level)Presents complex issues in simple language that everybody understands. Structures a complicated story in logical steps. Provides sufficient, not too much or too little, instruction and information. Structures an argument in way that conclusions follow logically.