Hybrid Payroll Supervisor/Clerk 4 (FT) bei Ocean County Library, NJ

About the Department

This position is a 37.5 hour per week position, Monday-Friday 9am-5pm

The Payroll Supervisor/ Clerk 4 position is a Competitive Civil Service Title. The selected applicant must be either (a) reachable on an acitve eligible list or (b) if a complete list doesn't exist, successfully complete the Civil Service exam process and be reachable on the resulting list. 

Under direction, this position supervises and coordinates the activities of workers engaged in preparing payrolls; does related work as required.

NOTE: The definition and examples of work for this title are for illustrative purposes only.  A particular position using this title may not perform all duties listed in this job specification.  Conversely, all duties performed on the job may not be listed.

Position Duties

Supervises and coordinates activities of workers engaged in processing timecards, compiling payroll statistics, maintaining payroll control records, recording hours of work, and calculating payroll.
Directs computation of differential pay according to policy.
Supervises the examination and analyses of all regular and supplemental payroll to ensure accuracy of figures, correctness of entries, that deadlines are met, and for compliance with established payroll procedures.
Coordinates and processes applications or enrollments into pension system
Reviews and approves payroll deductions.
Interprets policies, contracts and government regulations in connection with payroll procedures.
May check the preparation of annual tax withholding statements for accuracy.
Organizes assigned supervisory payroll preparation work methods.
Checks and certifies payroll information for completeness and accuracy.
Prepares work for pay periods and supervises the analysis of pay and attendance records for each period.
Supervises the changes on individual pay resulting from overtime, absence, leave of absence, tax changes, garnishees, and attachments to ensure proper notations.
Maintains and supervises the maintenance of a payroll account system.
Prepares payroll schedule for distribution of pay checks.
Coordinates all payroll activities with other organizational units and with the County.
Prepares payroll input for data processing, verifies payroll output and determines the cause of and remedies errors in coding or inputting.
Maintains employee time sheets and payroll registers.
Maintains liaison and correspondence with various agencies.
Answers questions concerning employees and employee records.
Determines   work procedures, prepares work   schedules, and expedites the workflow of the unit.
Provides written and oral instructions and training to subordinates.
Assigns duties and examines completed work for accuracy and conformance to policies and procedures.
Prepares correspondence and maintains records of a confidential nature.
Interprets and explains rules, regulations, policies, and procedures through correspondence, personal interviews, and telephone conversations.
 Organizes assigned work and develops effective work methods.
Reviews, checks, and certifies reports, applications, and other documents for correctness.
Assists in the planning and revision of office procedures.
Receives, reviews, and adjusts complaints.
Compiles data for budgets and reports.
Establishes and maintains essential records and files.
Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the Library.

Minimum Qualifications

Knowledge of rules, regulations, and procedures involved in the preparation of payroll after a period of training.
Knowledge of applicable withholding tax procedures and those of types of payroll deductions after a period of training.
Knowledge of modern office methods, practices, routines, and equipment.
Ability to read, interpret, and apply law, rules, and regulations in accord with established procedures and policies of the unit.
Ability to resolve technical payroll problems.
Ability to work effectively with others.
Ability to make accurate mathematical calculations.
Ability to coordinate payroll activities.
Ability to correctly apply payroll, personnel, budget, and accounting codes used in payroll processing.
Ability to maintain essential records and files.
Ability to verify payroll records.
Ability to prepare correspondence and payroll reports.
Ability to organize assigned work and develop effective work methods.
Ability to provide suitable assignments and instructions to individuals and groups, and to supervise their work performance.
Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations.  If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

Other Qualifications

EXPERIENCE:
Four (4) years of experience in the preparation of payroll and three (3) years of experience in clerical work; one (1) year of which must have been performing duties at or equivalent to the Clerk 3 level.

LICENSE:
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.