Hybrid Administrative Assistant to the Director of Facilities and Operations bei Montgomery County Intermediate Unit 23

Montgomery County Intermediate Unit 23 · Norristown, Vereinigte Staaten Von Amerika · Hybrid

2025-08-14 14:00:00.0

62.774,00 $ - 73.840,00 $

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Administrative Assistant to the Director of Facilities and Operations

JobID: 1549

Position Type:
Office & Administrative Support/Administrative Assistant

Date Posted:
8/13/2025

Location:
Lafayette Building

Closing Date:
08/27/2025

Additional Information: Show/Hide
A vacancy exists for an Administrative Assistant to the Director of Facilities & Operations position to work within the Office of Facilities & Operations at the Montgomery County Intermediate Unit. The Administrative Assistant to the Director of Facilities and Operations performs administrative and secretarial related duties. This position supports the Facilities & Operations Department by managing administrative tasks, supporting procurement and vendor communication, and assisting with reporting and compliance process.

Qualifications:

No post-secondary degree required; Associates/BS Degree in general field preferred.
Minimum of 5-7 years of progressive experience in administrative support
Expertise (includes one or more of the following):
1. Specialized skills in area to be able to work autonomously as proven through work experience.
2. Have a very professional approach to their work, which includes strong customer service skills.
3. Have strong technology skills, including extensive use of Microsoft applications as well as MCIU software.
Ability to operate office equipment and use computer technology efficiently.
Must be a proficient typist, know how to format business correspondence/reports, and must appropriately manage confidential information.
Ability to work independently and make work-related decisions and exercise good judgement in prioritizing tasks.
Original certificates of clearance from the State Police, Child Abuse Registry, and PDE FBI

Duties & Responsibilities:

Provide administrative support to the Office of Facilities & Operations (OFO), including calendar management, meeting coordination, document preparation, travel arrangements, and managing incoming communications.
Assist with financial and procurement tasks such as tracking departmental expenses, preparing purchase requisitions, obtaining required signatures, and coordinating with vendors, service providers, and external partners.
Maintain organized and up-to-date records, files, databases, mailing lists, and contact directories related to OFO operations, ensuring efficient information retrieval and compliance.
Support internal and external meetings and events, team events, and cross-departmental initiatives by arranging logistics, managing registrations, scheduling rooms via FMX, coordinating set-up, and preparing materials.
Provide event planning and on-site support for conferences, workshops, and special events hosted at the MCIU Conference Center, ensuring quality service delivery, client satisfaction, and proper execution of logistics.
Support risk management tasks, including insurance data collection and claim submissions, and assist with obtaining certificates of insurance and W-9s.
Prepare and format reports, letters, memoranda, Board agenda drafts, and other correspondence using word processing, spreadsheets, and database applications.
Serve as a key point of contact by screening phone calls, routing messages, maintaining reminder journals, and ensuring timely follow-ups on deadlines and due dates.
Collaborate with OFO leadership on departmental planning and provide back-up support to other staff as needed.
Maintain positive and professional relationships with IU staff, school districts, Board Members, PDE, parents, vendors, and community stakeholders, projecting a positive image of the IU and its services.
Perform additional related duties as assigned by the Director or Supervisors within the Office of Facilities and Operations.

Location:
The MCIU office is located at 2 W Lafayette St. Norristown, PA 19401.

Work Schedule:
Monday - Friday, 7 hours/day, 12 months (260 - 262 days/year)

Pay Rate:
$30.18/hour - $35.50/hour

About Us:
The Montgomery County Intermediate Unit, a regional educational service agency, provides dynamic, visionary leadership and effective, efficient services for constituent school districts, schools and students.

Why Should You Apply?
The MCIU offers a competitive salary and comprehensive benefits package to those who qualify. This may include

Health and wellness benefits, including medical, dental, prescription, vision, and life insurance.
Tuition reimbursement.
Eligibility for federal student loan forgiveness.
Participation in PSERS (Public School Employees’ Retirement System).
Paid time off benefits.

How to Apply:
Applications can be submitted online at www.mciu.org/jobs (Job ID: 1549). Please contact the Human Resources Office at [email protected] or 610-755-9307 if you have any questions or need assistance.

The Montgomery County Intermediate Unit is an equal opportunity employer and does not discriminate in hiring on the basis of race, color, religious creed, national origin, sex, age, or disability.

Key Words:
Administration
School District
Montgomery County

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Hybrid Administrative Assistant to the Director of Facilities and Operations bei Montgomery County Intermediate Unit 23

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