Hybrid Support- Administrative Assistant- Athletics Department bei North Lawrence Community Schools

Administrative Assistant – Athletic Department

Job Title: Administrative Assistant – Athletic Department
Reports To: Building Principal / Athletic Director

Position Summary

This highly visible position requires proficiency in general office tasks and duties specific to an athletic department. The Administrative Assistant supports students, parents, staff, and the Athletic Director by managing daily operations, coordinating schedules, and ensuring smooth departmental functions.

Essential Job Responsibilities

Reception & Communication

• Greet visitors, determine the nature of their business, issue visitor passes, and direct them appropriately.

• Answer incoming calls professionally; provide information regarding schedules, events, policies, and procedures; take messages and forward calls as needed.

• Serve as the contact for parents requiring online student assistance.

• Communicate and collaborate with staff via two-way radio responsibly.

Administrative Support

• Arrange appointments for the principal and other staff members.

• Prepare and maintain filing systems (electronic and paper).

• File and sort paperwork, including confidential materials.

• Draft and type letters, correspondence, and reports.

• Prepare student withdrawal forms, complete exit interviews, and coordinate the return of Chromebooks/materials.

• Maintain and update student information in PowerSchool.

• Compile and coordinate Honor Day participants, programs, and awardees.

Recordkeeping & Data Management

• Maintain accurate records of staff absences, leave usage, and substitute assignments; prepare required reports for the central office.

• Manage Time Clock Plus for support staff (missed punches, time verification, clarifications, approvals).

• Process WillSub requests for certified staff (monitor, verify, and document).

• Verify criminal background checks for volunteers.

• Input data into multiple software systems for recordkeeping.

Event & Department Support

• Assist with transportation arrangements for athletic and school events.

• Count and distribute materials for students.

• Assist in collecting and processing money for textbooks, field trips, and athletic events.

• Troubleshoot copier issues, order office supplies, and maintain storage organization.

• Receive, sort, and distribute mail and deliveries; verify packing lists.

Qualifications & Required Skills

• High school diploma or equivalent.

• Valid driver’s license.

• Good attendance record.

• Proven experience in a professional office setting.

• Strong computer and office equipment operation skills.

• Excellent organizational and multitasking abilities.

• Strong interpersonal and telephone communication skills.

• Ability to work independently and as part of a team.

• Effective written and verbal communication skills.