Hybrid Sr. Administrative Professional bei T3W Business Solutions Inc

T3W Business Solutions, Inc. is a Woman-Owned Small Business with Headquarters located in San Diego, CA. It is our mission to help our clients develop strategies to optimize their use of space and resources resulting in maximum benefits; we also deliver quality data and analysis to support our client’s daily facility operations, planning, and compliance programs. We are looking for a Sr. Administrative Professional in Dayton, Ohio.

Responsibilities

• Support administrative tasks as necessary to support management operations functions. These tasks include: tracking IPT manning and preparing  organizational charts; data entry functions (including Comprehensive Cost and Requirement  System (CCaR), Job Order Cost Accounting System (JOCAS); integrating information into required reports; generation and maintenance of training requirements, files, forms and established file plans (paper and electronic); processing mail; (receive, sign for, and distribute mail, both classified and unclassified, and access, store, and handle classified material as  required); preparing correspondence per standard government formats; (both classified and unclassified); management and operation of facsimile, printing and copying equipment; and supplies and equipment ordering.  
• Complies with established security regulations pertinent to accepting, sorting, delivering, handling, and safeguarding of classified material.  
• Assist in the use of USAF standard desktop based computers and operating systems to produce databases, spreadsheets, graphics and other specialized products, and facilitate the use of standardized automated forms such as travel orders (including Defense Travel System (DTS), performance reports including Clarity PPM, materials procurement, maintenance and disposition, as well as other periodic or ad hoc reports).    
• Support in the planning, formulation, editing, creation, and publication of finished products, e.g., program documentation, plans, directives, reports, briefings and other presentations, as required (technical and non-technical; classified and unclassified) in the media and format requested.  
• Provide support in the processing and disposition of work effort reports (including processes of the Department of Defense Scientific and Technical Information (STINFO) office and the Defense Technical Information Center (DTIC) and retirement of folders and documents.  
• Assist with the performance the duties of the Record Custodian (RC), including the establishment and maintenance of master files (both paper and electronic) and file plans of program data (both classified and unclassified), to facilitate tracking and resolution of issues associated with operations and assist in maintaining government-approved Research & Development case files.  
• Assist in establishment, implementation and maintenance of Operating Instructions (OIs). This includes the creation and maintenance of Self Inspection checklists. 
• Verifying checklists against current administrative and organizational processes and assist in maintaining a tracking system for identification. 
• Assist with ordering of office supplies through inventory, gathering requests for supplies, and preparing and itemizing various lists for supplies and equipment to be ordered and purchased by the Government office to enable fulfillment of the mission.  
• Serve as the initial focal point for collecting and visually displaying materials for staff meetings and office organized information exchange meetings.  
• Provide support to the Video Teleconferencing (VTC) manager, assist with VTC bridge scheduling and VTC connectivity and interface with VTC maintenance contractor.  
• Assist in retrieving data/information in the form of queries and reports; assist in the maintenance of tracking systems for identification of deficiencies and corrective actions/closure, and to prepare various documentation for Government review and approval.  
• Responsible for receiving, sorting, and dispatching incoming/outgoing mail.  
• Comply with established security regulations pertinent accepting, sorting, delivering, handling, and safeguarding of classified material.  
• Serve as the focal point for Workflow and interface with the Front Office Group (FOG).   

• Bachelor's degree
• 7+ years of experience
• Active Secret Clearance - Required

This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability.