Hybrid Coordinator, Facility Management bei Defence Construction Canada

The Coordinator, Facility Management, provides facility management services to support the delivery of complex operations and maintenance of Client-Partner facilities. The incumbent manages and administers complex contracts related to facility management, maintenance, energy management and minor construction. The Coordinator carries out quality assurance for the activities of contractors, the Client-Partner and third parties. The incumbent undertakes research, studies and assessments, and provides advice to the Client-Partner. The Coordinator may prepare or verify maintenance management plans, prepare building asset inventories and review maintenance management system data and reports.

KEY AND PERIODIC ACTIVITIES 
The duties and responsibilities listed below are representative but not all-inclusive: 
Primary

• Manage and administer contracts to ensure compliance with requirements (e.g. ensure activities conform to contract requirements, administer contract changes, carry out safety reviews and inspections, manage consultants and contractors to ensure they meet Client-Partner requirements and contractual obligations)
• Plan and coordinate implementation of the facility management quality assurance plan
• Participate in procurement planning for requests for additional work
• Track and report quality assurance activities for contracts and requests for additional work
• Recommend contract changes and how to resolve complex performance management problems 
• Provide advice on interpreting contract documents and on performance management
• Support maintenance programs to ensure buildings and building systems remain energy-efficient (e.g. identify maintenance and repair requirements, review maintenance management system data and reports, prepare estimates and technical reports)
• Support the operations and maintenance of facilities 
• Liaise with Client-Partner representatives 
• Maintain records, schedules and documents and prepare standard reports
• Coordinate input into contracts of third parties (e.g. Technical Standards and Safety Authority, Electrical Safety Authority, soil testing contractors, consultants)
• Prepare building asset inventories
• Review maintenance management plans to ensure they conform to industry, legislative and Client-Partner standards and applicable codes and regulations
• Conduct regular energy audits of facilities and make recommendations based on results 
• Support and/or lead business development activities
• Develop and maintain effective relationships within DCC, and with industry, the Client-Partners and/or stakeholders
• Ensure quality standards are met, in line with corporate and Client-Partner expectations 
• Manage contract risk
• Perform human resources functions (e.g. coach, supervise, mentor, plan and allocate resources, manage performance), as needed

Other

• Prepare monthly reports (e.g. internal and for Client-Partners)
• Other duties as assigned

SKILLS 
General and Specific Knowledge

• Best practices, methods, trends and legislation in energy management, facility management and construction contract management
• Project and risk management principles

Formal Education and/or Certification(s) and Experience

• Minimum: college diploma in facility management, engineering, applied science or related field with five years’ relevant experience, or the equivalent
   
• Preferred: certification in engineering technology, architecture, real property management, facility management (Certified Engineering Technologist, certified facility management professional)

Abilities

• Use applicable computer software and operating systems
• Apply project and risk management techniques
• Demonstrate leadership and human resources management skills

DEVELOPMENT AND LEADERSHIP

• Provide functional advice and guidance to employees and the Client-Partners

WORKING CONDITIONS

• Typical office environment with routine travel
• Some work may be located on construction sites; incumbent may occasionally be required to wear basic safety equipment

Borden, Ontario
CFB Borden is located approximately 100 Km north of Toronto, in the heart of Simcoe County, one of the major tourist areas in Ontario. CFB Borden is ideally located to service personnel from all across Canada. Simcoe County is a four-season destination lying between Georgian Bay and Lake Simcoe and is less than one hour north of Toronto. It boasts the longest freshwater beach in the world and has some of the best fishing, boating and skiing in all of Ontario. The Trent Severn Waterway traverses the County going through Lake Simcoe, Lake Couchiching and the Severn River where it spills into Georgian Bay, providing a boater’s haven. For more details, please visit www.county.simcoe.on.ca.
CFB Borden was opened in 1916 and is located about 20 kilometres west of the City of Barrie in south-central Ontario. From the outset, the Base has been used for training. A multi-year infrastructure construction program is currently underway which aims to consolidate all training and quarters functions into two separate areas. In support of this program DCC’s current involvement includes the procurement and management of construction and various other contracts.