Hybrid Grants & Accounts Payable Specialist bei IRCO

Description

The Immigrant and Refugee Community Organization (IRCO) is a non-profit organization established in 1976 to serve immigrants, refugees, and the broader community in Portland, Oregon. Our mission is to welcome, serve and empower refugees, immigrants and people across cultures and generations to reach their full potential. Find out more at www.irco.org.  

POSITION:                                    Grants & Accounts Payable Specialist

JOB CLASS/GRADE:                     Specialist 1 / Grade 8

WAGE:                                           Starting at $48,600 per year based on experience

FLSA; EEO; WC:                            Non-Exempt; Professional; 8864

LOCATIONS:                                 IRCO Main Office, 10301 NE Glisan St Portland OR 97220,

                                                        Hybrid schedule

FTE; FT/PT; STATUS:                   1.0 FTE; Full-Time with Benefits; Regular

NUMBER OF POSITIONS:          (1)

APPLY AT:                                     www.irco.org 

STATUS:                                        Full-Time with Benefits

PROGRAM(S):                              Administration

SECTOR:                                        Finance 

This job announcement is intended to describe the general nature and level of work being performed in this job. This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required.

Program Summary
The Finance team manages all aspects of the financial operations in the organization, ensuring IRCO’s financial health, transparency and sustainability. The team is comprised of three areas: Accounting, Budgets and Contracts. Core functions of the team include recording financial transactions, creating financial reports for both funders and managers, and assisting managers in the interpretation of those reports. With an annual budget of more than $60 million, drawn from a complex array of funding streams and a workforce and client base from around the world, we are a non-profit leader with a long stable history of financial accountability and excellence.

Position Summary
This position will support the health-Related Social Needs (HRSN) program by processing payments, managing financial documentation, creating invoices, and monitoring reimbursements for housing and outreach services. While primarily administrative, the role benefits from familiarity with medical billing.

Essential Functions

• Receive and process payment vouchers for rent and utilities (including forward payments, arrears, and late payments), storage fees, and home remediations/modifications
• Collect, organize, and enter client data into payment and reporting systems
• Submit payment requests and documentation to appropriate entities
• Maintain ongoing communication with the program team to verify client eligibility, confirm payment authorization data, and troubleshoot invoicing issues
• Reconcile payments, invoices, and reimbursements
• Assist with basic reporting to track program progress and compliance

Secondary Functions

• Attend recurring all-staff meetings, team meetings and other requested meetings
• Participate in policy work with strategic plan workgroup on request  
• Pursue relevant training in the field of accounting 
• Support IRCO’s strategic goals and objectives 

Requirements

Education & Experience

MINIMUM JOB SPECIFIC QUALIFICATIONS:

• Associate or equivalent degrees in accounting, business or similar communication of education and experience
• 1–2 years of experience in accounting, billing, client services, or healthcare administration
• Familiarity with medical service billing or Medicaid is a plus but not required
• Comfortable with spreadsheets, basic accounting tools, and secure recordkeeping
• Strong attention to detail
• Strong communication and teamwork skills
• Discretion with confidential client data

Physical, Mental, & Environmental Requirements

• Hybrid setting job
• Positions require some analysis of problems or decision-making ability
• Work under close supervision
• Well protected environment with minimal hazards or obstacles
• Stable work schedule with no fluctuations

Supervisory Responsibilities

Positions at this level are not responsible for any supervisory functions, or responsibilities, but may occasionally be asked to orient and/or train new employees or volunteers.

What We Offer

IRCO is a very employee-friendly workplace and offers great benefit package to our staff:

• Many flexible working arrangements and schedule
• Amazing opportunity to work with people who come from all over the world
• Work that helps your community 
• 3 to 6 weeks of PTO per year 
• 401k match of over 100% on first 5%, immediate vesting 
• 3% match for student loans or college savings 
• 12 Paid Holidays and 1 Floating Holiday
• Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles
• Employer Paid Life, Short term, and Long-term Disability Insurance 
• Flexible spending account

Required Engagement 

Engage fully in recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO’s mission, vision, and values based initiatives. 

How To Apply

1. Complete the IRCO application in our Careers Portal: IRCO Application for Employment.  
2. Upload your resume and cover letter addressing your qualifications for this position IRCO Careers.  
3. For questions about this position, please email [email protected]

Please note that physical applications are accessible from IRCO’s main office, 10301 NE Glisan, Portland, OR 97220. Due to the high volume of applications received, we will not be able to contact applicants or return calls regarding applications. Complete applications should include a cover letter, resume, and IRCO application. 

IRCO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any characteristics protected by law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws.