Hybrid Administrative Assistant – Office of Mission Animation bei Duquesne University

Salary:               $24.73/HR
Benefits:            Generousbenefits include paid time off including holidays and vacation, retirementmatch, and tuition remission for employee and dependents.  Details at www.duq.edu/benefits
Location:                   Office of Mission Animation
Position Status:        Full-time  (35hours)
Hours:                       Varied
Position Number:     002683/30-468              
FLSA Status:               Non-Exempt

POSITIONSUMMARY:

The primary purpose of this position is to support the office of MissionAnimation through administrative tasks including but not limited to trackingbudgets, assisting on event coordination, communications with the universityand Spiritan community and support of large scale campus events out of theoffice of Mission Animation including Heritage Week and Founders Week.

DUTIESAND RESPONSIBILITIES:

Managing thedepartment budget, preparing budget reports, and monitoring grant accountsassociated with the office.  Also entailssubmitting monthly expense reports in Chrome River and report of businessexpenses. This person is also responsible for submitting SPA’s for studentemployees.

Maintain communications with Spiritans on campus and abroad for the purposesof Mission Animation events via email, zoom calls and in person meetings. 

Help as neededat Mission Animation Events including but not limited to feast days, HeritageWeek, and Founders Week.  This willinclude staffing events during regular work hours.

Managing andposting web content for the Mission Animation Office as well as social mediafor the office.

Helping with eventmanagement throughout the year including the booking of rooms, ordering ofcatering, and distribution of advertisements on campus.

Completes other duties as assigned.

REQUIREMENTS:

Minimum qualifications:

Bachelor’s degree from an accredited institution and 1-3 years of work -relatedexperience.
Experience in managing or assistant at universityevents including roles held as a student during undergraduate or graduateyears.

Preferred qualifications:

Alternately, the successful candidate may possess any equivalent combination ofexperience and training, which provides the knowledge, skills and abilitiesrequired to perform the essential job functions. This includes, but is notlimited to, the following:

Knowledge of budget planning andreporting.

Knowledge of the larger Spiritancommunity around the world and how they relate to campus.

Ability to create and maintain effectiveworking relationships with staff and administrators across divisions.

Ability to be adaptable and flexiblewith the nature of changing campus events.

Ability and willingness to work eveningand weekends as needed and required.

Knowledge of the Catholic faith and itstraditions.

Ability to establish and maintain effective working relationships with theUniversity Community.

Ability and willingness to contribute actively to the mission of the Universityand to respect the Spiritan Catholic identity of Duquesne University.  Themission is implemented through a commitment to academic excellence, a spirit ofservice, moral and spiritual values, sensitivity to world concerns, and anecumenical campus community.

APPLICATIONINSTRUCTIONS:

Applicants are asked to submit a cover letter, resume, and contact informationfor three professional references.

Duquesne University was founded in 1878 by its sponsoring religious community,the Congregation of the Holy Spirit.  Duquesne University is Catholic inmission and ecumenical in spirit.  Motivated by its Catholic identity,Duquesne values equality of opportunity both as an educational institution andas an employer.