Hybrid Payroll Technician bei City of Lemoore, CA

About the Department

DEFINITION 

To perform a variety of specialized, complex, and confidential technical accounting duties related to Citywide payroll operations; to plan, coordinate, and perform payroll processing activities; to prepare reports, statements, and analyses; and to perform a variety of technical tasks relative to assigned area of responsibility.

DISTINGUISHING CHARACTERISTICS 

Positions at this level are distinguished from the Account Clerk series by the level of responsibility assumed and the complexity of duties assigned. Employees perform difficult and responsible duties involved in the processing of payroll. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

Position Duties

ESSENTIAL FUNCTION STATEMENTS--Essential responsibilities and duties may include, but are not limited to, the following: 

Essential Functions:

1. Perform a variety of specialized, complex, and confidential technical accounting work involved in the preparation, maintenance, and processing of accounting records and financial transactions related to payroll.  
2. Coordinate and oversee the daily operations of the City’s payroll system; review additions, deletions, and changes in payroll information for accuracy.  
3. Process and apply personnel action forms; make changes to employee job classification, salary, benefits, taxes, address, deductions, accruals, and add pays.
4. Maintain a variety of files and records related to the City’s payroll system; enter new employees, retirements, and terminations; set up records to indicate payroll deductions.
5. Prepare payroll and related reports including tax deposits, quarterly reports, and W-2’s; balance and prepare payroll taxes for state and federal quarterly and annual returns.
6. Receive and review payroll records to ensure compliance with City policies, procedures, and regulations; enter payroll into system as assigned; process, calculate, and post a variety of payroll actions including wage garnishments, benefits withholding, overtime hours, and workers’ compensation claims; prepare, balance, and correct payroll reports.  

Approved 10/17/17 

CITY OF LEMOORE Payroll Technician (Continued) 

1. Compile and balance retirement, insurance, and tax statements; calculate and submit required payments.
2. Plan, direct and participate in the preparation and maintenance of various accounting and statistical reports and schedules.
3. Print and distribute time cards; set up and maintain computerized employee payroll files; collect, verify, and input time cards; balance, print and distribute payroll warrants and reports.
4. Prepare and implement year-end payroll changes; prepare W-2’s, compile records for annual audit.
5. Perform computer system administration duties; format, maintain and rename computerized files, folders and diskettes; assist employees with system operations.
6. Respond to public and employee inquiries in a courteous manner; provide information within the area of assignment; resolve complaints in an efficient and timely manner.

Marginal Functions: 

1. Provide back-up support for accounts payable and accounts receivable functions as needed.   
2. Perform related duties as required.

Minimum Qualifications

QUALIFICATIONS 

Knowledge of: 

Operations, services and activities of a municipal accounting program.

Principles and practices payroll processing.

Basic operational characteristics of computer systems.

Mathematical principles.

Principles and procedures of financial record keeping and reporting.

Principles and procedures of record keeping.

Modern office procedures, methods and equipment including computers. Pertinent federal, state and local laws, codes and regulations.

Ability to: 

Independently perform the most difficult clerical accounting activities.

Interpret, explain and enforce department policies and procedures.

Apply bookkeeping and basic financial record-keeping principles to the maintenance of financial and accounting records.

Perform a variety of payroll processing activities.

Review and interpret accounting transactions and records.

Prepare routine financial and statistical reports.

Reconcile and balance various financial statements.

Assist in computer systems administration and operation.

Operate office equipment including computers and supporting word processing and spreadsheet applications.

Work independently in the absence of supervision.

Understand and follow oral and written instructions.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

CITY OF LEMOORE Payroll Technician (Continued) 

Experience and Training Guidelines 

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  A typical way to obtain the knowledge and abilities would be: 

 Experience: 

 Three years of increasingly responsible clerical and technical accounting experience.

Training: 

Equivalent to the completion of the twelfth grade supplemented by specialized training in bookkeeping, accounting or a related field.

WORKING CONDITIONS 

Environmental Conditions: 

Office environment.

Physical Conditions: 

Essential and marginal functions may require maintaining physical condition necessary for sitting for prolonged periods of time.

Other Qualifications

An application and resume are required for an application to be considered complete.

SELECTIONPROCESS: The qualifications of each applicant, as set forth in the application, will be continuously reviewed by Human Resources.  Applicants whose applications clearly demonstrate they meet the requirements may be invited to participate in the selection process, which may be any combination of written, oral and/or performance exams.  A score of 70% or above is required to advance through each phase of the process. An application must be completed. A resume is not a substitute for an application. 


VETERAN'S PREFERENCE AVAILABLE UPON REQUEST
Veterans Preference Application
Must Submit the request form and certified DD-214 prior to the closing date.