Job Purpose

The candidate will be responsible for complying with company and client policies and accurately handling financial documents. They will manage communications, operate office equipment, and maintain office supplies and upkeep. The role includes providing secretarial support, data entry, and processing timesheets. The candidate will also handle petty cash, banking, and travel arrangements. Additional duties may be assigned to support site operations.

Otraco Southern Africa is a key part of Bridgestone’s strategy to enhance mobility solutions and tyre-centric services across all market segments. As part of Bridgestone's initiative to improve these services, the company recognized a need for specific mining services and enhancements within the mining sector. The acquisition of Otraco Southern Africa, with its expertise in tyre management systems, creates a valuable opportunity to expand and strengthen Bridgestone's mobility solutions in this important market.

For more information about Otraco Southern Africa, please read the details below.

Responsibilities:

• Comply with company and client policies, procedures, and instructions.
• Complete, file, and manage all financial transactional documents accurately.
• Provide excellent client service through effective communication and message handling.
• Operate and maintain office equipment, including fax, photocopier, and shredder.
• Manage office maintenance tasks such as repairs, supplies, and cleaning coordination.
• Provide secretarial support including typing, filing, photocopying, and data entry.
• Process timesheets, handle petty cash and banking reconciliations.
• Arrange travel and bookings for site personnel as needed.
• Follow Occupational Health and Safety procedures, report hazards, and use PPE correctly.
• Participate in safety meetings, report incidents promptly, and comply with emergency procedures.

Qualifications & Experience Required

Education, Master, other certification:

• Grade 12 National Senior Certificate.
• A valid and appropriate light vehicle driver’s license (South African Code 08).

Experience (years):

• 0-1 years experience in an office environment.

Skills:

• Good communication skills, both written and verbal
• Basic computer literacy (MS Office, email, data entry).
• Organizational and time management abilities.
• Attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Customer service orientation
• Willingness to learn and take initiative.
• Basic problem-solving skills
• Confidentiality and professionalism.
• Ability to handle multiple tasks and prioritize work effectively.