Hybrid Administrative Support (Mental Health Operations Coordinator, 0096614T) bei University of Hawaii, HI

About the Department

Title:  Administrative Support (Mental Health Operations Coordinator)

Position Number:  0096614T

Hiring Unit:  Student Services

Location:  Leeward Community College

Date Posted:  August 11, 2025

Closing Date:  August 26, 2025, 11:59 PM HST

Band:  A

Salary:  salary schedules and placement information

Additional Salary Information:  PBA; minimum $4,458/mo.

Full Time/Part Time:  Full-time

Month:  11-month

Temporary/Permanent:  Temporary

Other Conditions:  temporary to 09/30/26 with the possibility of extension, pending satisfactory job performance, availability of funds, and actual staffing requirements.  To begin approximately 09/25, pending actual staffing requirements.  Assignments may include day, evening, and/or weekend and will require traveling to Leeward CC’s Waianae Moku campus, the University of Hawaii at West-Oahu (UHWO) and other UH campuses and sites. 

Duties and Responsibilities

(NOTE:  * denotes Essential Functions)

1. *Under general supervision, coordinates and supports the mental health team’s efforts in identifying and carrying out work priorities; provides administrative and logistical support to the College’s Mental Health team and its office.  This includes but is not limited to coordinating and participating in activity planning and implementation; standardizing processes, procedures and forms; assisting with communication and marketing; and other such matters related to carrying out the grant’s objectives. 
2. **Assist with grant reporting, evaluation and improvement.  Coordinates the gathering and compiling of data and information necessary to assess and measure the effectiveness of projects and goal attainment. 
3. *Create, distribute, collect and assess surveys to recommend improvement with activities and support services.
4. *Organize, coordinate and participate with and support national consultants and campus stakeholders to create and implement a mental health strategic plan; assisting with the administrative processes of recruiting, selecting and managing graduate-level interns; and assisting in the configuration and deployment of an electronic record-keeping system. 
5.  *Build and maintain positive, collaborative relationships with all members of the mental health team, campus colleagues, and external partners. 
6. *Maintain confidentiality of all student, clinical, and administrative information.
7.  *Supports the mental health team’s participation in administrative, grant and fiscal related processes, including procurement, travel requests, etc. in compliance with the University of Hawaii (UH), Research Corporation of UH (RCUH), and UH Foundation (UHF) policies and procedures. 
8. *Participates in the College’s procurement, human resources, budgetary and facilities use processes; preparing software systems and technology in accordance with UH, RCUH and UHF policies and procedures.
9. *Coordinates the development of office procedures and processes that increase efficiency and function within the mental health office.
10. Manage the coordination of all space requirements for the mental health team.
11. Supervise student employees.
12. Other duties as assigned.

Minimum Qualifications

1. Possession of a baccalaureate degree in education, psychology, social work, public health, business, public administration or related field and 0 years of progressively responsible professional experience with responsibilities for project coordination, administrative duties, or office coordination; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.  
2. Functional knowledge of principles, practices and techniques in project coordination,  administrative duties, and/or office coordination, as demonstrated by the knowledge, understanding, and ability to apply concepts and terminology.
3. Functional knowledge and understanding of principles, theories, federal and state laws, rules, regulations and systems associated with the planning and implementation of administrative and fiscal related processes.
4. Demonstrated ability to recognize problems, identify possible causes and resolve the full range problems that may commonly occur in the area of project coordination, office coordination, and/or technical assistance.
5. Demonstrated ability to understand oral and written documentation, write reports and procedures, and communicate effectively in a variety of situations.
6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team members and individuals.
7. Demonstrated ability to operate a personal computer and apply word processing software. 
8. Demonstrated ability with spreadsheets, databases, and/or presentation software.
9. Demonstrated ability to manage work priorities and projects.
10. Detail oriented with the ability to plan, organize and work on multiple projects and provide support to multiple people simultaneously.
11. Able to work independently, make effective timely decisions and meet deadlines in a dynamic and ever-changing environment.
12. Ability to maintain confidentiality and to use discretion when responding to inquiries.
13. Ability to exercise judgment, tact, patience, and discretion in applying and explaining policies and procedures.

Desirable Qualifications

1. Master’s degree in education, psychology, social work, public health, business, or public administration; or related field.
2. Experience working in higher education or a mental health setting. 
3. Knowledge of computer technology, database management, internet or desktop publishing.
4. Experience extracting and interpreting data from electronic records databases and software systems, and provide findings through written reports.
5. Knowledge of UH administrative policies and procedures.
6. Experience using financial management systems for budgeting and procurement.
7. Supervisory experience.

Application Submission:  Click on the “Apply” button on the top right corner of the screen to complete an application and attach required documents.   Documents include:

1. Graduate and undergraduate transcript(s) showing degree and coursework to date appropriate to the position (Copies of official transcripts are acceptable; however, original official transcripts will be required at the time of hire. Diplomas and copies will NOT be accepted.) All degree(s) and/or credit(s) must be earned from regionally or nationally accredited postsecondary colleges and universities recognized by the U.S. Secretary of Education. Transcripts issued from an institution outside the United States of America require a course-by-course analysis with an equivalency statement from an agency having membership with the National Association of Credential Evaluation Services, Inc., verifying the degree equivalency to that of an accredited institution within the USA. Expense of the evaluation shall be borne by the applicant.) NOTE:  Transcripts must be attached to receive credit for degree(s).   
2.  A brief one-page cover letter explaining how you meet the minimum and desirable qualifications;
3.  Resume.
 
Separate documents and application materials must be submitted for each position. Late or incomplete applications will not be considered. If multiple applications are received from the same candidate, only the last one will be reviewed. The application will be considered incomplete if materials are unreadable.  Applications lacking transcripts will be reviewed on work experience equivalency to meet minimum qualifications (MQs). MQs must be met by the closing date. Please REDACT references to social security numbers and birth date on submitted documents. All requested documents/information become the property of Leeward Community College and will not be returned.
 
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 Inquiries:  
 Leeward Community College
 Human Resources Office
 808-455-0326
[email protected]

Position Duties

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status.  For more information, visit:  https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.
 
 In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.
 
 In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status. 
 
 Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/   

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